IFB Roadway Reflectors

The Illinois Tollway is conducting an Invitation for Bid (IFB) for roadway reflectors, seeking a vendor to supply various types of prismatic and reflective products for state highway infrastructure. Specifically, the procurement includes 3-1/4" diameter amber, crystal, and red prismatic centermount delineator reflectors, mono-directional crystal and amber prismatic barrier wall reflectors, and 3-1/4" crystal and amber mono-directional guardrail reflectors with center holes and molded plastic bases. All products must conform to Illinois Department of Transportation (IDOT) Standard Specification Section 1097 and be sourced from IDOT's Qualified Product List. The contract will have an initial term of three years, running from March 1, 2026 to February 28, 2029, with a maximum total term not exceeding ten years. Vendor questions are due by December 2, 2025 at 10:00 am, and the bid opening will be conducted electronically via Microsoft Teams. Award will be made to the lowest total price per line item, with vendors required to be manufacturers or authorized dealers/distributors capable of providing genuine parts and original manufacturer warranties.

The solicitation does not specify explicit small business set-asides, but does include provisions for potential participation by minority-owned, women-owned, disadvantaged, and veteran-owned businesses through the Vendor Disclosure form. Vendors must maintain specific insurance requirements, including $1,000,000 in General Commercial Liability insurance and $1,000,000 in Auto Liability insurance. All iron and steel products must be domestically manufactured, produced, and fabricated in compliance with the Domestic Steel Act. Approved manufacturers for reflectors include AKT, ARTUK Inc., Astro Optics LLC, Custom Products Corp, Pexco/Davidson Plastic, and Vega Plastics LLC. While no specific contract value is listed, the procurement includes provisions for delivery FOB to the Illinois Tollway Central Warehouse in Naperville, with delivery hours between 8:30 a.m. and 2:00 p.m. CDT, Monday through Friday, excluding state holidays. The Illinois Tollway reserves the right to terminate the contract for convenience with 30 days' notice or immediately for cause.