IFB Overhead Crane Inspections and Repairs

The Illinois State Toll Highway Authority (Illinois Tollway) is seeking a vendor to provide comprehensive overhead crane inspections and repairs through an Invitation for Bid (IFB) for Contract #24-0144. The solicitation covers annual inspections and repairs for overhead and jib cranes located at multiple facilities across Illinois, including locations in Naperville, Downers Grove, Alsip, Arlington Heights, Hampshire, Rockford, Aurora, and Bensenville. The contract will have an initial two-year term with potential renewal for an additional two years. Vendors must conduct detailed inspections of safety equipment, brakes, wire rope stops, hooks, sheaves, locks, and electrical components, including contactors, pendant cords, and button controls. Emergency service calls are required, with a mandatory three-hour response time and a limit of five service calls not exceeding three hours each. All questions related to the solicitation must be submitted via email to the Information Contact by 2:00 pm on April 22, 2025, with electronic bid submissions required through the BidBuy procurement system. The bid opening is scheduled for April 29, 2025, with bids remaining firm for 180 days from the opening date.

The procurement includes specific diversity and inclusion requirements, with a Business Enterprise Program (BEP) utilization goal of 8% and a Veteran Small Business (VOSB/SDVOSB) participation goal of 1%. Vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure and Vendor Disclosure documents. The contract will be awarded to the lowest-priced responsive and responsible bidder, with potential tax credits available for vendors who hire qualified veterans and certain ex-offenders. The solicitation covers NIGP codes 929-33, 929-47, 968-47, and 765-13, and allows for subcontractors with proper certification. While no specific budget range is explicitly stated, the contract is structured as a time and materials agreement with pricing components including inspection costs for 7.5-ton and 5-ton bridge and jib cranes from manufacturers like Acco, Yale, Demag, and Shepard-Niles, hourly rates for regular and emergency repairs, and a catalog discount or markup for repair parts. Repairs exceeding $500 will require prior written authorization from the Facility Services Manager.