IFB- On-Site Event Production and Staging Services for the Main Street Summit

The North Dakota Department of Commerce is seeking a qualified audio visual and special events company to provide on-site event production and staging services for the 2024 Main Street Summit, an annual event organized by the state. The contract will cover the development, implementation, and management of the two-day summit, to be held August 28-29, 2024 in Watford City, North Dakota. The selected contractor will be responsible for providing custom scenery, event production, lighting, sound, video production, and labor for the main stage, two breakout rooms, and one breakout session in the high school auditorium. Bids are due on July 15, 2024 at 2:00 PM CT, and the contract term will run from August 1, 2024 to September 1, 2024. Bidders must provide an itemized quote, list of relevant experience and references, and draft design concepts. The State will award the contract to the responsible bidder with the lowest priced, responsive bid, with preference given to North Dakota resident vendors if applicable. The State reserves the right to reject any and all bids.

Any set-aside designations or restrictions on the types of organizations that can respond are not provided in the given information. The current contract holder or budget range for this procurement are also not specified. However, the State has indicated that pricing shall be firm for the contract term, and the successful vendor must have the capability to provide the required event production and staging services for the 2024 Main Street Summit.