IFB Number CSSSA24106 School Transportation Services

The California State Summer School for the Arts (CSSSA) is seeking bids for comprehensive school transportation services through Invitation for Bid (IFB) Number CSSSA24106, covering jurisdictions including Fresno County, Los Angeles County, Fremont City, East Los Angeles CDP, Lake Los Angeles CDP, and Los Angeles City. The procurement encompasses all labor, materials, transportation, equipment, permits, and licenses necessary to provide student transportation services for various cultural and educational trips. Bidders must possess valid California Special Driver Certificates with School Bus Driver/SPAB authorization and Class A or B Commercial Driver's Licenses for all drivers. Vehicle requirements include air conditioning, seat belts, and bathrooms for certain routes. The contract will run from April 1, 2025, through March 31, 2028, with an optional pre-bid conference scheduled virtually on November 15, 2024, at 10:00 AM PT. Written questions are due by November 20, 2024, with responses released by November 22, 2024. Final bids must be submitted electronically by December 6, 2024, at 1:30 PM PT, with bid opening at 1:35 PM PT the same day.

The solicitation includes provisions for Small Business/Microbusiness preference (5%) and Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1-5% based on participation levels, though no minimum DVBE requirement exists. Bidders must provide proof of insurance coverage, including commercial general liability ($1M per occurrence/$2M aggregate), automobile liability ($1-5M based on vehicle capacity), and workers compensation coverage. The cost sheet outlines 23 specific bus transportation trips scheduled between June and August 2025, with a contingency of $8,000 per year, bringing the total potential contract value to $24,000. Trips will primarily serve CalArts in Valencia and various Southern California cultural destinations, transporting groups ranging from 40 to 300 people to locations including the Getty Center, Disneyland, Hollywood Bowl, theaters, museums, and airports. Payment will be processed up to 45 days after invoice submission and will be made upon completion of each scheduled service, with flexible billing options including monthly, quarterly, annually, or one-time payment structures.