IFB_CSSSA24106_School_Transportation_Services.pdf

State of California California State Summer School for the Arts

IFB CSSSA24106, School Transportation Services

California State Summer School for the Arts (CSSSA) 7801 Folsom Boulevard Suite 104, Sacramento, CA 95826 https://www.csssa.ca.gov/

INVITATION FOR BID

Notice to Prospective Bidders

IFB Number CSSSA24106

October 31, 2024

The California State Summer School for the Arts (CSSSA) is soliciting bids to procure all labor, materials, parts, tools, supplies, transportation, equipment, permits, licenses, and every other item necessary to obtain school transportation services.

You are invited to review and respond to this Invitation for Bid (IFB), entitled IFB Number CSSSA24106 School Transportation Services.

This IFB is advertised on the Cal eProcure website and the award for the IFB will also be posted at:

https://www.caleprocure.ca.gov/pages/index.aspx

In submitting your bid, you must comply with all instructions herein. Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

If you do not have Internet access, have any questions, or require clarification for the information contained herein, please contact Sindy

Arreola at (916) 413-9850 or sarreola@csssa.ca.gov.

BID SUBMISSION DEADLINE: Friday, December 06, 2024, at 1:30 p.m. pacific time.

There may be periodic updates. It is incumbent on each proposer to continue to check the contract website, https://caleprocure.ca.gov for additional information.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sindy Arreola

(916) 413-9850 sarreola@csssa.ca.gov https://www.csssa.ca.gov/ https://www.caleprocure.ca.gov/pages/index.aspx https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=CCC%20042017 mailto:sarreola@csssa.ca.gov https://caleprocure.ca.gov/ mailto:sarreola@csssa.ca.gov

IFB CSSSA24106, School Transportation Services

TABLE OF CONTEXT

** Please continuously check https://caleprocure.ca.gov for contract information and additional addendums. **

I. General Information……………….………………………………………….…

II. Bidder’s Minimum Qualifications and Admonishment……………

III. Bid Requirements and Information ……………………….……

A) Key Action Dates……………………………………………………….…….……………………………….……………………. 5

B) OPTIONAL Pre-bid Conference……………

C) Virtual Opening of Sealed Cost Bids……………………………………………………………………………………………… 5

D) Written Questions…….……………………………………………………

E) Submission of Bid…………...………………………………………….……

F) IFB Response Content………………………………………………...…………………………………………………………… 6

G) Evaluation and Selection…………………………………………………………………………………………………………… 8

H) Award and Protest……………………..……………………………….…………………………………………………………... 9

I) Disposition of Bids…………………………………………………………...………………

J) Agreement Execution and Performance……………………………………

IV. Preference Programs.……………………………………………....………………………………

A) Small Business (SB) or Microbusiness (MB) Preference…………….….……………………………….…………………….. 10

B) Disabled Veterans Business Enterprise (DVBE)………….………….…………………………………………………………. 10

C) Commercially Useful Function…………………………………………….………………………………………………………. 11

V. Required Attachments……………………………………..……………...…………...………………………………………………….. 12 A) Attachment 1 - Required Attachments Check List ………………….……

B) Attachment 2 - Bidder/Bidder Certification Sheet ….………………………

C) Attachment 3- Payee Data Record (STD 204)………………………..……………………………………………………….. 15

D) Attachment 4- Payee Data Record Supplement (STD 205)……….…………………………………………………………… 16

E) Attachment 5 - Contractor’s Certification Clauses……………………..……...……..…………………………………………. 17

F) Attachment 6 - Iran Contracting Act Verification Form……………………………………………………………………….. 18

G) Attachment 7 - Darfur Contracting Certification Sheet…………………………...………..……………………………………. 19

H) Attachment 8 – GenAI Disclosure & Factsheet (STD 1000) …………………….……………………………………………. 20

I) Attachment 9 - California Retailer’s Seller’s Permit…………………………………………………………….……………….. 21

J) Attachment 10- Certificate of Insurance………………………………………………………………………………………… 22

K) Attachment 11- California Civil Rights Laws Attachment (DGS OLS 04)…………….………………………………………. 23

L) Attachment 12- Bidder Declaration Form ………………………………………………………………………………………. 24

M) Attachment 13 - Small Business (SB), Microbusiness (MB) and/or

Disabled Veteran Business Enterprise Declaration (DVBE) Certification

N) Attachment 14- Disabled Veteran Business Enterprise Declaration (DGS PD 843)………………….…………………….. 26

O) Attachment 15- Bidder References ………………………………………………………………………………………….. 27

P) Attachment 16- California Special Driver Certificate (DMV) Copy…………………………………………………………… 28

Attachment 17- Commercial Driver’s License (CDL) Copy…………………………………………………………………… 29

Attachment 16- Cost Sheet………………………………………………………………………………………………………. 30

VI. Exhibits ………………………………………………………………………………

Exhibit A, Scope of Work ………………………………………………………..…

Exhibit B, Budget Detail and Payment Provisions……………………………

Exhibit B.1, Cost Sheet……………………………………………………………………………………………………………………. 33

Exhibit C, General Terms and Conditions………………………………………..……………………………………………………… 34

Exhibit D, Special Terms and Conditions………..………………………………

Exhibit E, Certificate of Insurance (COI) Requirements……………………………………………

Exhibit F, Draft Standard Agreement………………………………………………………………………...………………………….. 39

IFB CSSSA24106, School Transportation Services

I. GENERAL INFORMATION

A. PURPOSE

The State of California, California State Summer School for the Arts (CSSSA), requires Contractor who can provide all labor, including travel and per diem, materials, parts, tools, supplies, transportation, equipment, permits, licenses, and every other item necessary to provide school transportation services.

B. AVAILABILITY

The selected contractor must be able to meet the requirements of this IFB and be ready to begin work within ten (10) business days of the contract award date specified in Section III.A, Key Action Dates, unless otherwise coordinated by the CSSSA

Contract Manager. If personnel offered by the selected contractor leave the contractor’s firm or are otherwise unable to participate in this contract, they must be replaced with comparably qualified personnel who meet the minimum qualifications as stated within this IFB. All replacement personnel, facilities, materials, supplies, equipment, and/or services offered are subject to approval by the State.

C. PERIOD OF PERFORMANCE

The contract is tentatively scheduled to commence on April 01, 2025 (or upon DGS OLS Approval) and end March 31, 2028.

Any changes to period of performance must be made as a written Amendment to the Agreement by the California State Summer

School for the Arts (CSSSA).

The Contractor shall not be authorized to deliver or commence performance of services as described in this Scope of Work

(SOW) until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

II. BIDDER MINIMUM QUALIFICATIONS AND ADMONISHMENT

A. CALIFORNIA SPECIAL DRIVER CERTIFICATE AND COMMERCIAL DRIVER’S LICENSE (CDL)

No bid will be entertained from a person, firm, or corporation whose driver(s) do not have the following:

1. California Special Driver Certificate with a School Bus Driver and/or Special Pupil Activity Bus (SPAB) Driver authorization. For information on how to obtain a California Special Driver Certificate please visit the California Highway

Patrol School Bus Program webpage that can be found at https://www.chp.ca.gov/programs-services/programs/school-bus-program

2. Class A or B Commercial Driver’s License from the Department of Motor Vehicles (DMV).

Bidder will be required to provide a copy of at least one (1) of their driver's California Special Driver Certificate and Class A or

B Commercial Driver’s License as proof that this requirement has been met. However, all drivers used to fulfill the work described in the Scope of Work and for the trips detailed in the Cost Sheet of this IFB must hold a valid California Special

Driver Certificate and a Class A or B Commercial Driver’s License. Furthermore, during the course of the agreement the

State of California reserves the right to request additional support documentation from awarded bidder to ensure this requirement is met.

B. REFERENCES

The Bidder must submit a minimum of two (2) references to validate experience in providing services similar to those described in

Exhibit A, Scope of Work within the last five (5) consecutive years. Bidder shall complete Attachment 6, Bidder References to satisfy this requirement. Clients listed on this attachment may be contacted by the California State Summer School for the Arts

(CSSSA) for information verification.

C. PAYEE DATA RECORD

Bidder must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. Submittal of STD 204 is required, and no payment shall be made unless a completed STD 204 has been returned to the awarding agency.

The STD 204 form can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee

Data Record Supplement (STD 205). Submittal of STD 205 is optional. STD 205 can also be used to provide additional

Authorized Representatives of the payee not identified on the STD 204. The STD 205 can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

D. CERTIFICATE OF INSURANCE

The Bidder must provide a Certificate of Insurance providing proof of insurance to the California State Summer School for the

Arts (CSSSA) with their bidding package. Bidder should review the Insurance Requirements included in this bid and ensure they can meet these requirements before submitting their bid. Once the contract has been awarded, the State’s Office of Risk and

Insurance Management (ORIM) will review the winning bidder’s insurance certificate and/or proof of self-insurance documentation before execution of the Agreement. The winning bidder will have ten (10) business days to correct and comply https://www.chp.ca.gov/programs-services/programs/school-bus-program https://www.chp.ca.gov/programs-services/programs/school-bus-program https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

IFB CSSSA24106, School Transportation Services with all insurance requirements after the certificate of insurance is reviewed by ORIM. Refer to Certificate of Insurance (COI)

Requirements, Exhibit E for the applicable specific insurance requirements and coverage limits.

E. ADDITIONAL DOCUMENT SUBMITTAL

Additional documentation required as a condition of the contractual agreement can be found in Exhibit D, Special Terms and

Conditions.

F. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against

Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of

Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

G. GENAI DISCLOSURE NOTIFICATION CLAUSE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI

Disclosure & Factsheet (STD 1000) to be completed by the Bidder. Failure to disclose GenAI to the State and submit the GenAI

Disclosure & Factsheet will result in disqualification of the Bidder and may void any resulting contract The State reserves its right to seek any and all relief it may be entitled to as a result of such nondisclosure. Upon receipt of a Bidder GenAI Disclosure &

Factsheet, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

H. IMPORTANT NOTES

1. This IFB contains the instructions governing the requirements for a bid, and the format for bid information to be submitted, and the material to be included therein, follows. This IFB also addresses the requirements that Bidder’s must meet to be eligible for consideration.

2. FOR A BIDDER TO BE AFFORDED THE BENEFITS OF THE STEPS INCLUDED IN THIS IFB, THE BIDDER MUST

TAKE THE RESPONSIBILITY TO:

a. CAREFULLY READ THE ENTIRE IFB.

b. FOR THE SAKE OF CLARIFICATION, ASK APPROPRIATE QUESTIONS IN A TIMELY MANNER.

c. SUBMIT ALL APPRORIATE DOCUMENTS, COMPLETE AND BY THE REQUIRED DATE AND TIME.

IT IS ABSOLUTELY ESSENTIAL THAT BIDDERS CAREFULLY REVIEW THE COST ELEMENTS IN THEIR FINAL BID, SINCE THEY WILL NOT HAVE THE OPTION TO CHANGE ANY INFORMATION AFTER THE TIME OF SUBMITTAL.

IFB CSSSA24106, School Transportation Services

III. BID REQUIREMENTS AND INFORMATION

A. KEY ACTION DATES

Listed below are the important dates and times by which actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

Event Date Time

IFB available to Prospective Bidders 10/31/2024 1:00 p.m. PT

OPTIONAL Pre-bid Conference 11/15/2024 10:00 a.m. PT

Final Date to Submit Written Questions 11/20/2024 10:00 a.m. PT

Written Responses to Questions Released by 11/22/2024 5:00 p.m. PT

Final Date for Bid Submission* 12/06/2024 1:30 p.m. PT

Virtual Opening of Sealed Cost Bid* 12/06/2024 1:35 p.m. PT

Notice of Intent to Award Released by* 12/12/2024 5:00 p.m. PT

Proposed Award Date* 12/20/2024 5:00 p.m. PT

Ready-for-Use, Contract Start Date* 04/01/2025

*All dates after the Final Date for Bid Submission are approximate and may be changed if needed to allow the State additional time for evaluation and contract execution. The Contract Start date will be the latter of the date stated above and the date of DGS approval.

B. OPTIONAL PRE-BID CONFERENCE

1. An OPTIONAL pre-bid conference will be held at 10:00 a.m. PT on 11/15/2024 virtually with the California State

Summer School for the Arts (CSSSA) for the purpose of discussing concerns regarding this IFB. See link below. If you have any questions about conference, please contact Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov.

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Phone conference ID: 404 913 97#

2. For bidders who need assistance due to an impairment, reasonable accommodation will be provided by the awarding agency upon request for the pre-bid conference. The Contractor must call Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov by the morning prior to the scheduled date and time of the pre-bid conference to arrange for reasonable accommodation.

C. VIRTUAL OPENING OF SEALED COST BID

1. Opening of sealed cost bid will be held virtually, via Zoom, at 1:35 p.m. on 12/06/2024. See link below. If you have any questions about opening, please contact Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov .

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Meeting ID: 214 359 474 57 mailto:sarreola@csssa.ca.gov https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTVjNmNkMmUtNWVmMi00NzRlLWFiYmEtNjAwOWY4MzJiMTZl%40thread.v2/0?context=%7b%22Tid%22%3a%221a8c2bf4-1a6a-48b0-870e-120c0b64eacf%22%2c%22Oid%22%3a%2268116a14-4bf0-46d0-bcb1-91912dcea845%22%7d tel:+18727010493,,40491397 https://dialin.teams.microsoft.com/a93da36a-52dd-4583-b393-e6ea48876888?id=40491397 mailto:sarreola@csssa.ca.gov mailto:sarreola@csssa.ca.gov https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjUzMDE2NzAtMDVmZC00MjgyLTk5YTItZjVhOTU0Zjk5MTVi%40thread.v2/0?context=%7b%22Tid%22%3a%221a8c2bf4-1a6a-48b0-870e-120c0b64eacf%22%2c%22Oid%22%3a%2268116a14-4bf0-46d0-bcb1-91912dcea845%22%7d

IFB CSSSA24106, School Transportation Services

Passcode: XNHds6

Dial in by phone

+1 872-701-0493,,832961730# United States, Chicago

Find a local number

Phone conference ID: 832 961 730#

2. For contractors who need assistance due to a visual or hearing impairment, reasonable accommodation will be provided by the awarding agency upon request for the virtual opening of sealed cost bid. The Contractor must call Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov by the morning prior to the scheduled date and time of the virtual opening of sealed cost bid to arrange for a reasonable accommodation.

D. WRITTEN QUESTIONS

All questions regarding the content of this IFB must be submitted in writing no later than deadline indicated above to Sindy

Arreola at sarreola@csssa.ca.gov. Questions not submitted in writing by the Key Action Date for submission of written questions shall be answered at the State’s option. When submitting questions please refer to the section and page of IFB pertaining to the question and include the IFB number and title in the subject line.

When the State has completed its review of the questions, all the questions and answers will be distributed in writing by fax, mail, or electronically mailed (emailed) to all bidders.

E. SUBMISSION OF BID

1. The Contractor must submit all required attachments identified in Attachment 1, Required Attachments Checklist

(including checklist), by dates and times shown in Section III, Bid Requirements and Information, Item A. Key Action

Dates by electronic mail (email) as follows:

a. Bids must be emailed to sarreola@csssa.ca.gov

b. Email should indicate in Subject Line: SEALED BID for IFB CSSSA24106 School Transport- DO NOT OPEN

- <Company Name>

2. Emails will not be opened by the Procurement Official until the required bid opening due date and time.

3. Only bids received in this mailbox will be considered. Bids shall not be sent to any other mailbox.

4. Bid files must be submitted in searchable PDF format.

5. Emails should not exceed one hundred fifty (150) megabytes (MB). The State’s mail server may automatically reject excessively large emails. Bidders may submit multiple emails and files if the file size exceeds the recommended one hundred fifty (150) MB. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the Internet (e.g., Google Drive, Dropbox, etc.) in lieu of attachments are not acceptable, and any documents stored at such links will not be retrieved.

6. Hard copy and faxed bids will not be accepted for this solicitation.

F. IFB RESPONSE CONTENT

1. The following documents must be submitted in the IFB package to be deemed responsive and are identified in

Attachment 1, Required Attachments Checklist:

a. Attachment 1 – Required Attachments Check List

All Bidders must complete and return this checklist to confirm the items in the bid package for submission. For your bid to be responsive, all required attachments must be returned.

b. Attachment 2 – Bid/Bidder Certification Sheet

All bidders must complete, sign, and return the Bid/Bidder Certification Sheet. An unsigned bid may be rejected.

c. Attachment 3 – Payee Data Record (STD 204), All Bidders must complete and submit a Payee Data Record, STD 204 listing their Social Security Number

(SSN), Individual Taxpayer Identification Number (ITIN), or Taxpayer Identification Number (TIN).

d. Attachment 4 – Payee Data Record Supplement (STD 205)

Submittal of STD 205 is optional. If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee Data Record tel:+18727010493,,832961730 https://dialin.teams.microsoft.com/a93da36a-52dd-4583-b393-e6ea48876888?id=832961730 mailto:sarreola@csssa.ca.gov

IFB CSSSA24106, School Transportation Services

Supplement (STD 205). STD 205 can also be used to provide additional Authorized Representatives of the payee not identified on the STD 204.

e. Attachment 5 – Contractor’s Certification Clauses 04/2017 (CCC 04/2017 page 1)

All Bidders must complete, sign, and return Contractor’s Certification Clauses (CCC 04/2017) with their bid package. CCC 04/2017 must be signed by an individual who is authorized to legally bind the prospective

Contractor to the clauses listed in this certification.

f. Attachment 6 –Iran Contracting Act Verification Form

Bidders who submit a bid in the amount of $100,000, 000 or more must complete and return Iran Contracting

Act Verification Form (DGS PD 3) with their bid package.

g. Attachment 7 – Darfur Contracting Certification Sheet

All bidders must submit the Darfur Contracting Certification Sheet pursuant to Public Contract Code section

10478 to certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

h. Attachment 8 – GenAI Disclosure & Factsheet (STD 100)

All Proposers must complete GenAI Disclosure & Factsheet (STD 1000).

i. Attachment 9 – California Retailer’s Seller’s Permit Certification

All Bidders must complete Attachment 9, and if applicable, provide a copy of the company’s California

Retailer’s Seller’s Permit or Certification of Registration. If these document(s) are not returned with IFB response, bid may be considered non-responsive and disqualified.

j. Attachment 10- Certificate of Insurance

All Bidders must include proof that they can provide Certificate of Insurance (COI) that meets the requirements listed in Exhibit E, Certificate of Insurance (COI) Requirements.

k. Attachment 11- California Civil Rights Law Attachment

Bidders must complete and return the California Civil Rights Law Attachment with their bid package.

l. Attachment 12- Bidder Declaration Form

All bidders must complete the Bidder Declaration (GSPD-05-105) and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract.

Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless a written request for substitution is submitted and State agrees to it.

m. Attachment 13- Small Business (SB), Microbusiness (MB) and/or Disabled Veteran Business Enterprise

Declaration (DVBE) Certification

Submittal of certification(s) is if applicable. If prime bidder and/or subcontractor(s) is certified by the DGS Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS) as a Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise (DVBE) then prime bidder and/or subcontractor(s) must provide a copy of current certification(s) with their bid response.

n. Attachment 14- Disabled Veteran Business Enterprise Declaration (DGS PD 843)

Submittal of certification(s) is if applicable. If prime bidder and/or subcontractor(s) is certified as a Disabled

Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business

Enterprise Services (OSDS), prime bidder and/or subcontractor(s) must submit completed DGS PD 843

(Disabled Veteran Business Enterprise Declaration) form(s) to the State.

DVBE incentive outlined in IV. B. will not be applied if DGS PD 843 form(s) is not returned with IFB response.

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the DGS PD 843 form(s). Should DGS PD 843 not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and

DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus . The completed form (s) must be included with the bid response. DVBE Disabled Veteran Business Enterprise Declaration (DGS PD 843) can also be found at https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

o. Attachment 15 – Bidder References

All bidders must submit a minimum of two (2) references to validate experience in providing services like those described in Exhibit A, Scope of Work within the last five (5) consecutive years.

p. Attachment 16 – California Special Driver Certificate Copy http://www.pd.dgs.ca.gov/smbus

IFB CSSSA24106, School Transportation Services

Bidders must submit a copy of at least one (1) of their driver's California Special Driver Certificate as proof that that licensing requirements described in this IFB have been met.

q. Attachment 17 –Class A or B Commercial Driver’s License

Bidders must submit a copy of at least one (1) of their driver's Class A or B Commercial Driver’s License as proof that that licensing requirements described in this IFB have been met.

r. Attachment 18 – Cost Sheet

All Bidders must complete the cost sheet that identifies total cost per transaction as described in the Scope of

Work using the format in Cost Sheet.

2. All documents requiring a signature must bear the signature of a person authorized to bind the bidding firm.

3. Bids must be submitted for the performance of all the services described herein.

4. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

5. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

6. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

7. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause after the bid submission deadline.

8. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who have been furnished an IFB for bidding purposes.

9. The awarding agency reserves the right to reject all bids. The agency is not required to award an agreement.

10. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

11. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

12. The State does not accept alternate contract language from a prospective contractor. A bid with such a language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

13. No oral understanding or agreement shall be binding on either party.

G. EVALUATION AND SELECTION

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

2. The required cost schedules will be checked for mathematical accuracy. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

3. The bidder with the lowest cost bid received for this IFB will be deemed the Apparent Bid Winner. The Apparent Bid

Winner will then be evaluated on the total extended cost for the contracted term and checked for mathematical accuracy.

IFB CSSSA24106, School Transportation Services

4. In the event of a tie bid, a tiebreaker must be conducted to award the contract per State Contract Manual Volume 1, Chapter 5.45. The permissible tiebreaker will be a coin toss and must be observed by witnesses. The bidders who submitted the tie bids will be invited to witness the event.

H. AWARD AND PROTEST

1. Award of bid will be issued on the date listed in Section III.A, Key Action Dates. Award will be made to the responsive bidder with the lowest cost bid.

2. The successful bidder must enter into a contractual agreement with the State of California, California State Summer

School for the Arts (CSSSA) in the form of a Standard Agreement STD 213. A draft Standard Agreement STD 213 is included for reference in this IFB.

3. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by electronic mail (email), telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement.

In addition, the California State Summer School for the Arts (CSSSA) will post a Notice of Intent to Award on https://caleprocure.ca.gov .

4. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

5. If any bidder, prior to the award of agreement, files a written protest with the Department of General Services, Office of

Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 or email to

OLSProtests@dgs.ca.gov, and the California State Summer School for the Arts (CSSSA) on the grounds that the

(protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

6. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 or email to OLSProtests@dgs.ca.gov . A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

7. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . No payment shall be made unless completed STD 204 has been returned to the awarding agency.

8. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC 04/2017), which can be found on the Internet at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-

Contract-Language . This document is only required if the bidder has not submitted this form to the awarding agency within the last three (3) years.

I. DISPOSITION OF BIDS

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.)

and subject to review by the public.

J. AGREEMENT EXECUTION AND PERFORMANCE

1. Performance shall tentatively start on April 1, 2025. This date is contingent on State approval of contract. Should the

Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days’ written notice to the

Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

mailto:OLSProtests@dgs.ca.gov mailto:OLSProtests@dgs.ca.gov https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

IFB CSSSA24106, School Transportation Services

3. Duration of performance is expected to vary depending on service performed unless otherwise designated by the

CSSSA Contract Manager.

IV. PREFERENCE PROGRAMS

A. SMALL BUSINESS (SB) OR MICROBUSINESS (MB) PREFERENCE

Prime bidder and/or subcontractor(s) who have been certified as a Small Business (SB), Microbusiness (MB), and/or

Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business Enterprise

Services (OSDS) must provide a copy of current certification(s) with bid response.

Bidder claiming the 5% certified Small Business or Microbusiness preference, or prime bidder who is committing to subcontract 25% or more of their net bid price to one or more Certified Small Businesses or Microbusinesses, must also complete Attachment 8, Bidder Declaration (GSPD-05-105).

Additional References: http://www.pd.dgs.ca.gov

Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at (800) 559-5529 or (916) 375-4940. For the 24-hour Recording & Mail Request call (916) 322-5060.

Small business or micro business bidders or proposers using the non-small business preference shall be granted a preference consisting of five (5) percent of the highest responsible bidder’s total score.

The standard contract language for the Small Business (SB) program can be found at the Internet web site as follows:

http://www.dgs.ca.gov/pd/Home.aspx

B. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

Note: There is no DVBE participation requirement, however, the DVBE incentive still applies.

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE. If a prime bidder is a certified DVBE or commits to subcontracting to DVBE(s), prime bidder may be eligible to receive a bid preference provided that the DVBE provides a commercially useful function as defined in California Code of Regulations, Title 2, Section 1896.61(l). If prime bidder and/or subcontractor(s) is certified as a Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small

Business & Disabled Veteran Business Enterprise Services (OSDS), prime bidder and/or subcontractor(s) must submit completed DGS PD 843 (Disabled Veteran Business Enterprise Declaration) form(s) to the State.

For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on Attachment 8, Bidder Declaration (GSPD-05-105) and confirmed by the State. The incentive amount varies in conjunction with the percentage of DVBE participation offered. The minimum requirement is 1% with a maximum of 5%

DVBE participation and the incentive will be equal to the participation offered as defined below:

Confirmed DVBE Participation of: DVBE Incentive:

1% to 1.99% inclusive 1%

2% to 2.99% inclusive 2%

3% to 3.99% inclusive 3%

4% to 4.99% inclusive 4%

5% to 5.99% inclusive 5%

Per Military Veteran Code (MVC) 999.5, a prime contractor who commits to subcontracting to a Disabled Veteran Business

Enterprise (DVBE) must complete the Prime Contractor Certification (STD 817) upon completion of work to certify the following:

(1) The total amount the prime contractor received under the contract.

(2) The name and address of the disabled veteran business enterprise that participated in the performance of the contract and the contract number.

(3) The amount and percentage of work the prime contractor committed to provide to one or more disabled veteran business enterprises under the requirements of the contract and the amount each disabled veteran business enterprise received from the prime contractor.

(4) That all payments under the contract have been made to the disabled veteran business enterprise.

Contractor also agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report (Form STD 817) that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract or with any subsequent amendment.

http://www.pd.dgs.ca.gov/ http://www.dgs.ca.gov/pd/Home.aspx

IFB CSSSA24106, School Transportation Services

Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

Per Military Veteran Code (MVC) 999.7, if a prime contractor who commits to subcontracting to a Disabled Veteran Business

Enterprise (DVBE) fails to return a completed STD 817 to the awarding department, then the awarding department shall withhold, on a contracts entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor who committed to subcontracting to a Disabled Veteran Business Enterprise (DVBE) complies with the certification requirements of subdivision (d) of Section

999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

C. COMMERCIALLY USEFUL FUNCTION

(Refer to item 1.b. of the “BIDDER DECLARATION Instructions”)

A California certified SB, MB, or DVBE business must be deemed to perform a Commercially Useful Function (CUF) by meeting ALL of the following CUF requirements for Contract/Purchase Order (PO) award consideration:

1. Is responsible for the execution of a distinct element of the work of the contract.

2. Carries out its obligation by actually performing, managing, or supervising the work involved.

3. Performs work that is normal for its business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable) and making payment.

5. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

IFB CSSSA24106, School Transportation Services

ATTACHMENT 1 - REQUIRED ATTACHMENTS CHECK LIST

A complete bid or bid package will consist of the items listed below. Place a mark (e.g., “X”) next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package as well.

Attachment Attachment Name/Description

__________ Attachment 1 Required Attachments Check List (Submittal Required)

__________ Attachment 2 Bid/Bidder Certification Sheet (Submittal Required)

__________ Attachment 3 Payee Data Record (STD 204) (Submittal Required)

__________ Attachment 4 Payee Data Record Supplement (STD 205) (Submittal optional)

__________ Attachment 5 Contractor Certification Clauses (CCC 04/2017) (Submittal Required)

__________ Attachment 6 Iran Contracting Act Verification Form (DGS PD 3) (Submittal Required if bid above $1,000,000.00)

__________ Attachment 7 Darfur Contracting Act Certification Sheet (Submittal Required)

__________ Attachment 8 GenAI Disclosure & Factsheet (STD 1000) (Submittal Required)

__________ Attachment 9 California Retailer’s Seller’s Permit (Submittal Required)

__________ Attachment 10 Certificate of Insurance (Submittal Required)

__________ Attachment 11 California Civil Rights Laws Attachment (DGS OLS 04) (Submittal Required)

__________ Attachment 12 Bidder Declaration Form (GSPD-05-105) (Submittal Required)

__________ Attachment 13 Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise

Declaration (DVBE) Certification (Submittal Requested if proposer and/or subcontractor is certified)

__________ Attachment 14 Disabled Veteran Business Enterprise Declaration (DGS PD 843) (Submittal Required if proposer and/or subcontractor is a certified DVBE)

__________ Attachment 15 Bidder References (Submittal Required)

__________ Attachment 16 California Special Driver Certificate Copy (Submittal Required)

__________ Attachment 17 Class A or B Commercial Driver’s License (Submittal Required)

__________ Attachment 18 Cost Sheet (Submittal Required)

*Please continue to check https://caleprocure.ca.gov for contract information and additional addendums.

IFB CSSSA24106, School Transportation Services

ATTACHMENT 2- BID/BIDDER CERTIFICATION SHEET

Submittal of Bid/Bidder Certification Sheet is required.

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

It is not necessary to return Section III, Bid Requirements, and Information

A. Our bids and our all-inclusive bid amount are detailed in Attachment 3, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Disqualification.

1. Company Name 2. Telephone Number 3. Fax Number (if available)

4. Company’s Mailing Address

5. Check ONE of the following to indicate your organization type:

☐ Sole Proprietorship ☐ Partnership ☐ Corporation

6. Federal Employee ID No. (FEIN) 7. California Entity No. (if Corporation, LP, or LLC)

8. Bidder’s Name (Print) 9. Title

10. Signature 11. Date

12. Are you certified with the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business (SB) or Microbusiness (MB)

☐ No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise (DVBE)

☐ No

If yes, enter your certification number:

c. Date application was submitted to OSBCR, if an application is pending:

NOTE: A copy of your certification must be included in this bid package if 12a. or 12b. include your certification number.

See Completion Instructions for Bid/Bidder Certification Sheet on following page.

IFB CSSSA24106, School Transportation Services

Completion Instructions for Bid/Bidder Certification Sheet

Item

Numbers

Instructions

1, 2 Must be completed. These items are self-explanatory.

3 If available, complete. This item is self-explanatory.

4 Must be completed. This item is self-explanatory.

Must be completed. To indicate your organization type check one of the following:

Sole Proprietorship- A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Partnership- A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Corporation- A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Must be completed. Enter your federal employee tax identification number.

If you are a Corporation, Limited Liability Company (LLC) or Limited Partnership (LP), provide the entity number assigned to your company by the California Secretary of State’s Office. This information is used for checking if a company is in good standing and qualified to conduct business in California.

8,9,10,11

Must be completed. These items are self-explanatory.

12 a.

If you are not certified, place a check in the "No" box.

If your company is certified as a California Small Business (SB) or Microbusiness (MB), enter your certification number on the line.

12b.

If you are not certified, place a check in the "No" box.

If certified as a Disabled Veterans Business Enterprise, enter your certification number on the line.

12c. If your certification is pending, enter the date your application was submitted to OSBCR.

IFB CSSSA24106, School Transportation Services

ATTACHMENT 3- PAYEE DATA RECORD (STD 204)

Submittal of STD 204 is required.

Payee Data Record (Std. 204) can be found on https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

IFB CSSSA24106, School Transportation Services

ATTACHMENT 4- PAYEE DATA RECORD SUPPLEMENT (STD 205)

Submittal of STD 205 is optional.

If remittance address information is different from the mailing address identified on STD 204 Payee Data Record Supplement (STD 205) can be provided. STD 205 can be found on the following website: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

IFB CSSSA24106, School Transportation Services

ATTACHMENT 5- CONTRACTOR CERTIFICATION CLAUSES (CCC 042017)

Submittal of CCC 04/2017 is required.

CCC 04/2017 can be downloaded here: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

IFB CSSSA24106, School Transportation Services

ATTACHMENT 6- IRAN CONTRACTING ACT VERIFICATION FORM (DGS PD 3)

Submittal of Iran Contracting Act Verification Form (DGS PD 3) is required if the bid grand total is $100,000,000 or over.

Iran Contracting Act Verification Form (DGS PD 3) can be found on the following website:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf

IFB CSSSA24106, School Transportation Services

ATTACHMENT 7- DARFUR CONTRACTING ACT CERTIFICATION SHEET

Submittal of Darfur Contract Act Certification is required.

Pursuant to Public Contract Code section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is or is not a “scrutinized” company as defined in Public Contract Code section 10476. Therefore, to be eligible to submit a bid or proposal, please initial one (1) of the three paragraphs below. If Paragraph 1 or Paragraph 2 is initialed provide Printed Name/Title of Person Initialing, Company Name, and Federal ID Number in table below. If Paragraph 3 is initialed, complete Certification for Paragraph 3 below.

Initial Paragraph 1:

We do not currently have, and have not had within the previous three years, business activities or other operations outside of the United States.

Printed Name and Title of Person who initialed Paragraph 1 Above

Company Name Federal ID Number

OR

Initial Paragraph 2:

x

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services (DGS) to submit a bid or proposal pursuant to Public Contract

Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Printed Name and Title of Person who initialed Paragraph 2 Above

Company Name Federal ID Number

OR

Initial Paragraph 3:

We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, but we certify below that we are not a scrutinized company as defined in Public

Contract Code section 10476.

Certification for Paragraph #3:

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in Paragraph 3. This certification is made under the laws of the State of California.

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

ATTACHMENT 8- GENAI DISCLOSURE & FACTSHEET

Submittal of GENAI Disclosure & Factsheet (Std 1000) is required.

Genai Disclosure & Factsheet (Std 1000) can be viewed and downloaded on the following website:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf…