IFB No. 2026-4039 Translation of Forms, Publications, and Web Content

The California Department of Tax and Fee Administration (CDTFA) is soliciting bids for translation services of forms, publications, web content, and related materials under IFB No. 2026-4039, with bids due June 30, 2026. Written questions are due June 4, 2026 at 1:00 PM, with responses released June 8 at 4:00 PM; bid submissions close June 12 at 4:00 PM. Notice of intent to award is scheduled for June 15, 2026.

The scope encompasses translation, typesetting, and desktop publishing services across thirteen primary languages—Amharic, Arabic, Armenian, Chinese (traditional), Farsi, Hmong, Hindi, Japanese, Korean, Punjabi, Russian, Spanish, Tagalog, Urdu, and Vietnamese—with provisions for additional languages upon request. Deliverables include forms, brochures, pamphlets, posters, web pages in HTML format, video scripts, social media posts, and other materials identified through the statewide language survey. The contractor must meet cost estimates within two business days and deliver draft submissions within two to fifteen business days depending on word count. All work product, including translation memory files and graphics, becomes the exclusive property of CDTFA.

The contract term runs from July 1, 2026 through June 30, 2029. Pricing is based on per-English-word and per-page rates, with expedited service incurring an additional 25% fee. The contractor must maintain current Adobe Creative Cloud software and possess knowledge of Imposition Wizard and Commonlook accessibility checker. Translators require minimum three years of professional experience and current certification from the American Translators Association or equivalent. Desktop publishing staff must have minimum one year of graphic layout and typesetting experience, journey-level printing knowledge, and three years of HTML experience.

Bids are evaluated on a lowest responsive responsible bid basis. Small Business/Micro Business and Disabled Veteran Business Enterprise preferences and incentives apply. The State's General Terms and Conditions for Non-IT Services apply and are not negotiable. Bidders must comply with Executive Order N-6-22 regarding Russian sanctions and disclose any use of generative artificial intelligence.