IFB No. 113780 Purchase and Installation of a Redundant Air Compressor, Training of EDD Staff, Preventative Maintenance (PM), and "as needed" Remedial Maintenance Services

The California Employment Development Department (EDD) has issued Invitation for Bid (IFB) No. 113780 for the purchase and installation of a redundant Hertz Oil Flooded Model HBD5 7.5 HP air compressor at their Natomas facility located at 1733 Sports Drive, Sacramento, CA. The procurement seeks a contractor responsible for complete installation, staff training, preventative maintenance, and "as needed" remedial repair services for the compressed air system. The project requires a contractor capable of providing an automatic redundant air compressor that can handle the entire compressed air demand if the primary unit fails. Key deliverables include on-site setup, functional testing, and comprehensive staff training. A mandatory pre-bid conference will be held virtually on April 2, 2025, at 11:00 a.m., with bids due on April 10, 2025, by 3:00 p.m. (PT). The contract term is scheduled from June 1, 2025, through May 31, 2027, with maintenance requirements including one major preventative maintenance service annually in June and three minor services in September, December, and March.

The solicitation offers potential preferences for small businesses and disabled veteran business enterprises during the bid evaluation process. The contractor must maintain an extended five-year warranty and provide 24/7 remedial repair services with a guaranteed response time of no more than 24 hours. A contingency fund will be established to cover remedial repairs not included within the standard warranty coverage. While specific budget ranges are not explicitly detailed in the documentation, the procurement involves a comprehensive air compressor system replacement and maintenance contract. The project spans Sacramento County and is open to qualified vendors who can meet the technical specifications and service requirements outlined in the IFB. Prospective bidders must demonstrate capabilities in air compressor installation, maintenance, and staff training, with a strong emphasis on meeting the original manufacturer's specifications and ensuring continuous operational reliability for the EDD facility.