Generator Maintenance

The California State Controller's Office is soliciting Invitation for Bid EADM90226 for generator maintenance, preventive maintenance, on-call repairs, load bank testing, and backup generator rental at its Sacramento facility, with bids due December 8, 2026, at 2:00 p.m. Pacific Time. The Small Business preference of up to 5 percent and the Disabled Veteran Business Enterprise incentive of up to 5 percent both apply, with combined benefits capped at 15 percent or $100,000 per bid.

The work covers a Cummins 1000DQFAD standby generator at 3301 C Street. The contractor must provide three inspection services and one annual service visit with load bank test each year, 24/7 emergency and non-emergency on-call support, and a backup generator rental when primary equipment is unavailable for more than 24 hours. Bidders must demonstrate at least four years of experience maintaining and repairing standby generator sets and the ability to diagnose, troubleshoot, and repair that equipment. Services must meet manufacturer specifications and EPA standards, and replacement parts carry a 90-day warranty. Required coverage includes general liability of $1 million per occurrence and $2 million aggregate, workers' compensation and employer's liability of $1 million, and automobile liability of $1 million combined single limit, with the State of California named as additional insured.

The estimated total agreement cost is $16,312.50, which includes $15,000.00 in estimated parts and $1,312.50 in sales tax at 8.75 percent. The term is three years, and quoted rates are binding for that period. Award is based on lowest total cost, with pricing submitted on Attachment 14 in a separate sealed envelope. The State Controller's Office does not guarantee estimated service quantities, and travel from the contractor's headquarters to Sacramento is not compensable. The office may modify locations and service levels and may terminate with 30 days' written notice.

A voluntary site walk-through is scheduled for November 18, 2026, at 9:00 a.m. Cost opening occurs December 10, 2026, at 2:00 p.m. via Microsoft Teams, with proposed award on December 18, 2026, and estimated agreement start on February 1, 2027.