IFB - Multi-provider On-Call, and As-Needed Title and Escrow Services in Yuba and Sutter Counties

The California Department of Transportation (Caltrans) issued this Invitation for Bid (IFB) for multi-provider, on-call, and as-needed Title and Escrow Services in Yuba and Sutter Counties to support property acquisitions for future state highway facilities. Qualified bidders must be title and escrow companies regulated by the California Department of Insurance and must maintain a valid Title and Escrow license throughout the contract term. The scope of services includes preliminary title reports (estimated 200 parcels), title record searches (20 hours), updates to guarantees (50 parcels), and comprehensive title insurance policies and escrow services for residential and commercial transactions ranging from $0 to $5,000,000 in value, encompassing 112 total line items. Additional deliverables include document preparation, recording, escrow administration, and third-party reconveyance services. Written questions must be submitted by January 29, 2026, with bid submission deadline of February 5, 2026, at 2:00 p.m. Pacific Time and bid opening at 2:30 p.m. the same day. The estimated award date is February 12, 2026, and the Agreement will commence June 1, 2026, and expire May 31, 2031, with a three-year window for placing new orders ending May 31, 2029. Two lowest responsive and responsible bidders will be selected and ranked by bid amount, and all bid prices must be all-inclusive, covering employer payments, travel, insurance premiums, and taxes with no additional allowances permitted.

This procurement includes a five percent small business preference for certified Small Businesses or Micro Businesses with a dollar cap of $50,000, and a Disabled Veteran Business Enterprise (DVBE) incentive offering five percent for 100 percent DVBE participation, subject to a combined $100,000 incentive and preference cap. No subcontracting is permitted under this Agreement. Contractors must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and statutory Workers' Compensation with an additional $1,000,000 Employer's Liability, with Caltrans named as additional insured. Total third-party reconveyance and subordination fees are reimbursable at actual cost up to a maximum of 10 percent of the subtotal. The Agreement is subject to availability of appropriated funds and may be terminated by Caltrans for any or no cause upon 30 days' written notice. No specific incumbent vendors or existing budget range is identified in the solicitation documents.