IFB - Multi-provider On-Call, and As-Needed Title and Escrow Services in San Joaquin County

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for multi-provider Title and Escrow Services in San Joaquin County, seeking up to two contractors to provide on-call, as-needed services for property acquisition related to state highway facilities. The contract will span from December 1, 2025, to November 30, 2030, with active order placement permitted from December 1, 2025, to November 30, 2028. Bidders must be title and escrow companies regulated by the California Department of Insurance, capable of delivering comprehensive services including preliminary title reports, title record searches, litigation guarantees, and escrow services. The solicitation requires providers to handle complex tasks such as generating quick preliminary reports on multiple parcels and managing partial property acquisitions. Bid submissions are due by October 21, 2025, with a bid opening scheduled for 2:30 p.m. on the same day, and bidders must comply with detailed pricing schedules for residential and commercial title insurance policies across various transaction amount ranges.

Caltrans has established a 25% Small Business (SB) participation goal for this procurement, demonstrating a commitment to supporting smaller enterprises. While Disabled Veteran Business Enterprise (DVBE) participation is not mandatory, a 5% DVBE incentive will be applied during evaluation, potentially benefiting qualifying vendors. The contract will be awarded to the lowest responsible bidders, with work initially assigned to the lowest-ranked contractor. Although the total contract amount is to be determined, payment will be made based on actual services rendered according to the specified rate schedules. Interested bidders should note that for an accessible version of the solicitation documents, they can submit a request to ADAdocs@dot.ca.gov or call (833) 713-2922. The procurement represents an opportunity for qualified title and escrow companies to provide critical services supporting California's highway infrastructure development in San Joaquin County.