IFB - Multi-provider On-Call, and As-Needed Title and Escrow Services in Modoc County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is requesting bids on multi-provider on-call and as-needed title and escrow services in Modoc County under IFB 02A2548, with bids due August 27, 2026 at 2:00 p.m. Pacific Time. Bidders must be title and escrow companies regulated by the California Department of Insurance and hold valid current licenses — a mandatory eligibility filter. Up to two responsive and responsible bidders will be awarded based on lowest bids.

The scope encompasses preliminary title reports, title record searches, statement of record ownership charges, updates to preliminary title reports, litigation guarantees, document copying and preparation, electronic recording and receipt fees, disbursement services, residential and commercial title insurance policies, and escrow services. Services cover transaction amounts ranging from $0–$100,000 through $2,600,001–$5,000,000. The bid proposal includes 112 line items with estimated quantities; pricing is submitted on a unit-price basis with all costs including travel, insurance, and taxes. An additional 10 percent reimbursement allowance for third-party reconveyance and subordination fees applies based on actual costs.

The Agreement will commence September 14, 2026 (estimated) and expire September 13, 2031, with a five-year service term. New orders can only be placed through September 13, 2029; after that, only open escrow orders will be completed. A 5% small business or micro-business preference applies if the lowest bidder is not certified; certified SB/MB bidders take precedence over non-certified. The DVBE Incentive Program offers a 5% incentive for bids with verified 100 percent DVBE participation, with a combined incentive and preference dollar cap of $100,000. Subcontracting is not permitted. Written questions are due August 18, 2026. Bid opening is scheduled for 2:30 p.m. Pacific Time on August 27 via teleconference, with a proposed award date of September 3, 2026. Mandatory certifications include California Civil Rights Laws, Darfur Contracting Act, Executive Order N-6-22 Russia Sanctions compliance, and disclosure of generative artificial intelligence use.