IFB - Multi-provider On-Call, and As-Needed Title and Escrow Services in Modoc County

The California Department of Transportation (Caltrans) is seeking multi-provider, on-call, and as-needed Title and Escrow Services for property acquisitions in Modoc County through an Invitation for Bid (IFB #02A2460). The procurement requires title and escrow companies regulated by the California Department of Insurance to provide comprehensive services including preliminary title reports, title insurance policies, litigation guarantees, escrow services, document preparation, recording, and related title functions for future state highway facility properties. Bidders must demonstrate capability to quickly produce preliminary reports on multiple parcels, with estimated quantities including 40 preliminary title reports per parcel and 20 hours of title record searches. Key deliverables encompass services across residential, commercial, and mixed-use property categories, with work typically initiated and concluded within 30 to 90 days. Written questions are due by November 17, 2025, with bids required by November 25, 2025, at 2:00 p.m., and a bid opening scheduled for 2:30 p.m. the same day. The proposed award date is December 4, 2025, with the agreement commencing June 27, 2026, and expiring June 26, 2031.

Caltrans will award the agreement to up to two lowest responsive and responsible bidders, with specific advantages for Small Business (SB) and Micro Business (MB) entities certified by the Department of General Services, who receive a five percent preference. Disabled Veteran Business Enterprise (DVBE) participation is encouraged, with a five percent incentive for 100% verified DVBE participation. Bidders must submit a valid Title and Escrow License, complete mandatory certification sheets including California Civil Rights Laws and Darfur Contracting Act certifications. Insurance requirements are substantial, mandating $1,000,000 per occurrence and $2,000,000 aggregate general liability coverage, $1,000,000 combined single limit motor vehicle liability, and statutory workers' compensation. The contract is contingent upon legislative appropriation and Caltrans reserves the right to terminate with thirty days' written notice. While specific budget ranges are not explicitly stated, the comprehensive service requirements and multi-year agreement suggest a potentially significant procurement value for title and escrow services in Modoc County.