IFB - Multi-provider On-Call, and As-Needed Title and Escrow Services in Alameda, Contra Costa, Marin, Napa, Solano, San Francisco, San Mateo, Santa Clara, and Sonoma Counties

The California Department of Transportation (Caltrans) issued Invitation for Bid 10A2885 for multi-provider on-call and as-needed Title and Escrow Services across Alameda, Contra Costa, Marin, Napa, Solano, San Francisco, San Mateo, Santa Clara, and Sonoma Counties. This procurement seeks qualified title and escrow service providers regulated by the California Department of Insurance to support the acquisition of properties needed for future State highway facilities. Bidders must hold a valid Motor Carrier Permit from the California Department of Motor Vehicles and maintain current Department of Industrial Relations registration. The solicitation was posted on April 13, 2026, with a written question submission deadline of April 23, 2026, and a bid submission deadline of April 30, 2026, at 2:00 p.m. Pacific Time, with bid opening scheduled for 2:30 p.m. the same day. The estimated award date is May 8, 2026. The agreement is anticipated to commence on June 1, 2026, and expire on May 31, 2029, with contractors required to respond to service requests within 48 hours of issuance and begin work within five working days of receiving a fully executed service request.

A five percent small business preference is available for certified small businesses and microbusinesses with the California Department of General Services, and a five percent disabled veteran business enterprise incentive applies to qualifying bidders with 100 percent DVBE participation. If the bid exceeds $15,000, state prevailing wage rates for the applicable counties must be applied. For bid amounts exceeding $25,000, a payment bond equal to 100 percent of the contract amount is required prior to work commencement. Insurance requirements include general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, motor vehicle liability of $1,000,000 combined single limit, and workers' compensation with statutory limits and a waiver of subrogation in favor of the State. The solicitation documents are currently unavailable in accessible digital format, with requests for accessible versions to be directed to ADAdocs@dot.ca.gov or by calling (833) 713-2922. Compensation is structured on an hourly rate for labor, tools, equipment, fuel, personal safety gear, transportation, and incidentals, calculated based on actual hours worked at rates specified in the bid proposal.