IFB MMHC Automatic Door Replacement and Key Card Access Installation

The Illinois Department of Human Services is requesting bids to replace six automatic sliding door systems and integrate key card access at the Madden Mental Health Center in Hines, Illinois under a Small Business Set-Aside Program restriction, with bids due September 3, 2026 and questions due by 5 p.m. August 26. This procurement is closed to all vendors except those registered and in good standing with the Illinois Small Business Set-Aside Program at bid opening.

The scope comprises removal and replacement of six existing electronic automatic sliding doors with new heavy-duty, belt-driven systems (five biparting and one single-slide configuration) in dark bronze finish, rough opening 122"×233", and installation of integrated key card access systems on exterior public entrance doors. All new systems must be microprocessor-controlled with dual safety beams and sensors, emergency egress capability, electromechanical fail-secure locking, and compliance with ANSI/BHMA A156.10, OSHA standards, Illinois Department of Labor requirements, NFPA 2012 Life Safety Code, and AAADM certification. Work is performed at 1200 S. First Avenue, Hines, Illinois during normal business hours (8:00 a.m. to 4:30 p.m. Monday–Friday) with weekend work available.

The contract term runs from the date of last signature through June 30, 2027, with a maximum total term not exceeding ten years. Pricing is firm, with the total contract amount to be determined by the State. For contracts exceeding $150,000, a performance bond from an Illinois-licensed surety or irrevocable letter of credit is required. Prevailing wage requirements apply; the vendor must secure current prevailing wage rates from the Illinois Department of Labor website and maintain compliance with wage and record-keeping obligations. A surety bond not less than the bid amount must be provided prior to work commencement. General Commercial Liability ($1 million per occurrence / $2 million annual aggregate), Auto Liability ($1 million per occurrence), and Worker's Compensation Insurance are required. Subcontractors with annual values exceeding $100,000 require prior written approval. Bids remain firm for 90 days from opening. A $15 administrative fee applies to contracts $1,000 or more.