IFB Lumber and Plywood

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver assorted lumber and plywood products through a competitive Invitation for Bid (IFB) with procurement number B-45492. The procurement specifically covers #2 Grade lumber (including pine, Douglas fir, and spruce), cedar, plywood, particle board, and Masonite hardboard to be delivered on an as-needed basis over a two-year contract term. Deliveries will be made to the Tollway's Carpenter Shop located in Downers Grove, Illinois, with a required 10-working-day delivery timeframe after order receipt. Bidders must quote prices for all listed items across multiple wood product categories, including specific dimensions such as 1" x 8" x 8' lumber and 2" x 4" x 12' boards. The bid is due on March 13, 2025, and will be submitted electronically through the BidBuy system, with bids required to remain firm for 180 days from the opening date. Evaluation criteria will focus on responsiveness, vendor responsibility, and pricing, with the state reserving the right to accept or reject any bid.

This procurement is specifically designated as a Small Business Set-Aside Program, meaning only qualified small businesses can participate in the bidding process. Vendors must complete several mandatory documentation requirements, including a Vendor Disclosure form, Offer to the State of Illinois document, and a Business Enterprise Program/Veterans Small Business Program Utilization Plan. Additional compliance requirements include having an active State of Illinois Vendor Registration Number and adhering to various state procurement regulations. While no specific contract value is explicitly stated, pricing will remain firm for the two-year term with potential annual adjustments based on the Consumer Price Index. Potential preference opportunities exist, including a Domestic Product Preference that promotes products manufactured in the United States. Vendors must also disclose ownership details, confirm they are not barred from state contracts, and provide comprehensive business information. The procurement emphasizes transparency, with vendors required to sign documentation under penalty of perjury and maintain compliance with Illinois procurement rules.