IFB -Kiley Prepared Frozen Meals- FY27

The Illinois Department of Human Services is conducting an Invitation for Bid (IFB B-51655) to procure prepared frozen meals for the Nutrition Management Services Program at the Ann M. Kiley Center in Waukegan, Lake County. The vendor selected must supply seven distinct meal items totaling approximately 1,480 cases annually, including meatloaf, Swedish meatballs, hearty beef and macaroni, mostaccioli with meat sauce, chicken fettuccini Alfredo, meat lasagna, and chicken with cavatappi pasta, all delivered in temperature-controlled conditions at or below 0°F on pallets with itemized delivery documentation. The contract requires bi-weekly or as-needed deliveries to the Building B loading dock between 7:00 AM and 2:00 PM, Monday through Friday, with the initial contract term running from July 1, 2026, through June 30, 2027, and a maximum total term not to exceed ten years including renewal periods. Qualified vendors must operate as bonded warehousemen, maintain insurance coverage equal to the current replacement value of stored goods, and certify compliance with all federal, state, and local laws governing food handling and storage, including OSHA requirements and prevailing wage obligations. The State will evaluate bids based on responsibility, responsiveness, and price, with award made to the lowest priced responsive and responsible bidder. All bids must be submitted electronically through the BidBuy platform by April 7, 2026, with questions regarding the solicitation due in writing by 5:00 p.m. on March 31, 2026. Vendors must submit the Offer to the State of Illinois form, Vendor Disclosure forms, and Business Enterprise Program/Veterans Small Business Program Utilization Plans with their bid, and all bids must remain firm for 90 days from opening.

Vendors responding to this procurement may claim applicable preferences under the Illinois Procurement Code, including the Illinois Business Preference and Domestic Product Preference, contingent upon submission of required affidavits and proper documentation; the State requires procurement of domestic products with preference for United States-manufactured goods unless cost or availability exceptions apply. Vendors must either possess an active, unexpired Illinois Procurement Gateway registration number or complete the full Vendor Disclosure form (formerly Forms A), with failure to submit required documentation potentially rendering the bid non-responsive and resulting in disqualification. The solicitation documents do not identify any incumbent vendors or current contractors, nor are there set-aside designations specifically limiting participation to disadvantaged enterprises, though Business Enterprise Program and Veterans Small Business Program utilization plans are requested. No bid bond or performance bond is required for this procurement, and a $15 administrative fee applies to any awarded contract valued at $1,000 or more, which will be deducted from the vendor's first payment. The specific maximum contract amount and award value have not been disclosed and will be determined by the State prior to contract execution; the contract may be partially or fully funded with federal funds, with specific funding percentages to be disclosed upon award notification.