IFB - IRCC - Two Year Bread Contract - JSW

The Illinois Department of Corrections, specifically the Illinois River Correctional Center (IRCC) located in Fulton County, is seeking a two-year contract for bread procurement through Invitation for Bid (IFB) Number B49804. The contract requires a vendor to supply fresh, not frozen, 20 oz sliced white bread, with a total requirement of 359,840 cases over two years (approximately 3,460 cases per week). Deliveries must be made to the ICI Warehouse in Canton, IL, Monday through Friday between 7:00am and 1:00pm, excluding state holidays, with the contract term running from December 19, 2025, to December 18, 2027. The bid is due on November 12, 2025, and must remain firm for 90 days from opening. The state intends to award to the lowest priced responsive and responsible bidder, with pricing firm for the first twelve months and potential economic adjustments thereafter based on the U.S. Department of Labor's Producer Price Index for Bakery Product Manufacturing, limited to a maximum 10% change. Evaluation will consider compliance with all specified requirements, including delivery schedules, product specifications, and vendor qualifications.

The procurement includes a 14% Business Enterprise Program (BEP) goal, specifically targeting participation from minority, women, and disabled-owned businesses for NIGP codes 375-15 and 962-86. The State of Illinois Business Enterprise Program Utilization Plan establishes an aspirational goal of awarding at least 30% of total contract dollars to certified diverse businesses, with an additional 3% target for service-disabled veteran-owned and veteran-owned small businesses. Vendors must complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, and certify compliance with various state and federal regulations. Subcontractors are permitted, and vendors must meet background check, insurance, and food safety requirements. While the exact contract value is not explicitly stated, the volume of 359,840 cases suggests a significant procurement opportunity. Successful bidders will be subject to a $15 administrative fee for contracts of $1,000 or more, and must maintain an active, unexpired registration in the Illinois Procurement Gateway to be eligible for award.