IFB - Heating, Ventilating, and Air- Conditioning (HVAC) Services in Yuba County

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for HVAC maintenance and repair services specifically for the District 3 Materials Testing Facility located in Olivehurst, Yuba County. The solicitation requires a contractor to provide comprehensive HVAC services, including quarterly and annual preventative maintenance, as well as routine and non-routine repair services for various HVAC systems such as air handling units, exhaust fans, heat pumps, and air conditioning units. Bidders must possess a valid C-20 HVAC contractor license, current Associated Air Balance Council (AABC) certification, and Department of Industrial Relations registration. An optional site inspection is scheduled for December 8, 2025, at 9:00 a.m., with written questions due by December 10, 2025, at 5:00 p.m. Formal bid submissions are due by December 16, 2025, at 2:00 p.m., with a bid opening at 2:30 p.m. the same day. Services will be performed during normal business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m.), with provisions for non-routine services outside standard hours and on state holidays.

The contract includes specific provisions for small businesses, micro businesses, and disabled veteran business enterprises, offering a five percent preference for certified SB/MB bidders and a DVBE incentive program. Insurance requirements are substantial, mandating $1,000,000 general liability per occurrence, $2,000,000 aggregate liability, $1,000,000 automobile liability, and workers' compensation with $1,000,000 employer's liability. The total bid proposal is capped at $461,000.00, with pricing structured across four line items: quarterly preventative maintenance (8 occurrences), annual preventative maintenance (2 occurrences), hourly repair rate (estimated 20 hours), and materials/parts/supplies/fees (capped at 10 percent of subtotal). As this is a public works contract exceeding $15,000, prevailing wage requirements apply. A payment bond equal to 100 percent of the contract amount is required for bids exceeding $25,000. The contract term is set to commence on January 15, 2026, and expire on January 14, 2028, with a proposed award date of December 30, 2025.