IFB Food

The Polk School District School Nutrition Services in Georgia has issued an Invitation for Bid (IFB) for K12-compliant fresh personal-size pan pizza kits to be supplied to two high schools: Cedartown High School and Rockmart High School. The procurement seeks sealed bids for pizza component kits consisting of whole grain dough, sauce, cheese, and pepperoni toppings that will be assembled fresh daily by school nutrition staff, with estimated usage of 388 cases for Cedartown High and 176 cases for Rockmart High. Deliverables must include all components (dough, sauce, cheese, pepperoni, and packaging), promotional materials, initial vendor-provided training, and shipping at no additional cost to the district, with pricing on a per-serving basis. The contract period runs from July 1, 2026, through June 30, 2027, with options for a three-month extension and potential renewal for up to four additional one-year terms based on vendor performance. Deliveries must occur Monday through Friday between 6:00 a.m. and 1:30 p.m. EST using refrigerated trucks, and all bid prices must be firm and fixed throughout the contract term, with price adjustments entertained only annually and supported by third-party documentation such as USDA Agricultural Marketing Service reports. Required qualifications include maintaining HACCP plans with recall procedures, providing 24/7 accessibility for food holds or recalls, carrying comprehensive liability insurance with minimum coverage of $500,000 per occurrence for general and automobile liability, and complying with Buy American provisions. Key deadlines include April 3, 2026, for written questions, April 2, 2026, at 10:00 a.m. EST for sample submission, and April 13, 2026, at 11:00 a.m. EST for bid submission.

The solicitation includes standard federal compliance requirements including debarment verification, lobbying certifications, E-Verify authorization, and civil rights assurances, with no specific set-aside designations noted for disadvantaged enterprises. The School Food Authority (SFA) reserves the right to award to a single or multiple vendors based on evaluation criteria emphasizing product quality, timely delivery, and customer service, with a three-strikes policy implemented for poor performance resulting in termination for cause on the third offense. Invoicing must occur within 30 days of delivery, and the vendor must maintain compliance with all K12 nutrition requirements and regulatory standards throughout the contract period. No incumbent vendor or current contractor information was specified in the solicitation documents. Specific award values or budget ranges were not disclosed in the IFB; pricing will be evaluated based on submitted bids for the estimated case quantities and contract term specifications provided.