IFB DHS OBS Print Shop Printing and Bindery Equipment

The Illinois Department of Human Services (DHS) Office of Business Services (OBS) is seeking a vendor to purchase and install a new suite of printing and bindery equipment for the DHS Print Shop located in Springfield, Illinois. The requested equipment includes a heavy-duty paper cutter, automated paper folder, two fully automated envelopers, and a digital envelope printer. The vendor will also be required to provide freight, shipping insurance, rigging, installation, training, and a 2-year repair and maintenance agreement covering the equipment. Bids are due on April 5, 2023 by 2:00 PM, and the resulting contract will have an initial term of 1 year, with the possibility of up to 10 years total including renewals. Pricing must be submitted in the format specified, with a total price for the initial term as well as pricing for up to 4 additional 1-year renewal terms.

The solicitation does not indicate a small business set-aside, and subcontractors can be used, but any subcontracts over $100,000 require additional disclosures and certifications. The contract is subject to the availability of appropriated funds, and the State reserves the right to reduce the scope or number of years for the maintenance services based on pricing and budget constraints. The State has not provided any information on incumbent vendors or current contract values, but the equipment procurement aligns with the DHS Print Shop operations in St. Clair County.