IFB CSSSA25116, Medical Services

The California State Summer School for the Arts (CSSSA) issued Invitation for Bid (IFB) CSSSA25116 to procure comprehensive on-site physician-directed medical services for approximately 500 gifted high school students during the summer session at California State Polytechnic University, Pomona. The contractor must provide all necessary labor, materials, supplies, and equipment to deliver medication management and patient medical care services operating seven days per week from 6:00 a.m. to 12:00 a.m., with licensed provider availability Monday through Friday from 8:00 a.m. to 5:00 p.m. Key deliverables and objectives include managing medication intake, administration, and patient records; conducting medical assessments and care up to advanced life support levels; coordinating with emergency medical services when necessary; and maintaining HIPAA-compliant medical records. The 2026 summer session runs July 4 through August 1, with contractor arrival required several days prior for setup and faculty orientation. The contract term spans two years (June 1, 2026 through May 31, 2028) with one optional one-year renewal. Minimum qualifications require bidders to demonstrate experience providing similar medical services within the last five years, verified through submission of at least two client references. The bid submission deadline is March 24, 2026 at 1:30 p.m. PT, with virtual bid opening at 1:35 p.m. PT the same day and anticipated award on April 7, 2026. The contract will be awarded to the responsive bidder with the lowest cost bid, with pricing submitted on a required Cost Sheet in Excel format and invoicing occurring monthly, quarterly, or annually in arrears.

Small Business (SB), Microbusiness (MB), and Disabled Veteran Business Enterprise (DVBE) certifications are eligible for bid preferences, with DVBE participation incentives ranging from 1 percent to 5 percent depending on the percentage of work committed to certified DVBEs. All bidders must submit required attachments including certification sheets, payee data records, references, and proof of California seller's permit if applicable. No incumbent vendor or current contractor information is provided in the available documentation. The contract is contingent on State Budget Act appropriations and may be terminated without cause by the State upon 30 days written notice. No specific budget or award value is disclosed in the solicitation materials, as pricing will be determined through the competitive bidding process with award to the lowest responsive bid.