IFB CSSSA25102, Translation Services

The California State Summer School for the Arts (CSSSA) is seeking bids for translation services through Invitation for Bid (IFB) CSSSA25102. The procurement covers comprehensive translation services for program materials, including advertising, handouts, surveys, and other documents into nine specific languages: Spanish (Latin America), Chinese Simplified, Chinese Traditional, Tagalog, Vietnamese, Korean, Armenian, Farsi, and Arabic. Bidders must demonstrate experience by providing two references for similar translation services completed within the past five years and must complete all required attachments, including a detailed cost sheet. The contract is structured for a three-year term, tentatively running from July 1, 2026, to June 30, 2029. Bid submissions are due electronically by October 9, 2025, at 1:30 p.m. PT, with a virtual sealed cost bid opening scheduled for the same day and a proposed award date of October 22, 2025. The evaluation criteria will focus on responsiveness and lowest cost, with bidders required to comply with state regulations including Executive Order N-6-22 regarding Russia sanctions.

The procurement includes preference programs for small businesses, microbusinesses, and disabled veteran business enterprises (DVBE), with potential incentives for certified businesses. Contractors must meet specific certification requirements and may be eligible for subcontracting opportunities related to DVBE participation. The total contract value is set at $30,000, with a maximum of $10,000 allocated per fiscal year, covering translation, desktop publishing, and project management services. Invoicing will be conducted monthly in arrears upon completion of scheduled services. While the current cost sheet shows zero-dollar rates, suggesting a competitive bidding process, vendors will be expected to propose actual rates for translation word counts, minimum file charges, desktop publishing, and project management fees. The contract award will be made to the responsive bidder with the lowest cost bid, taking into account the comprehensive evaluation of submitted materials and pricing structure.