IFB Atlassian Tools Licenses

The State of Illinois Department of Innovation and Technology (DoIT) has issued an Invitation for Bid (IFB) seeking to establish an agency-specific contract for Atlassian Software Products licenses and maintenance. The procurement specifically targets five software products: JIRA Software Data Center (1,000 user tier), Bamboo Data Center Annual (1 user), FishEye Server (250 user tier renewal), Confluence Data Center (1,000 user tier), and Crucible Server (100 user tier renewal). All licenses will be procured for a one-year term, commencing February 22, 2026, and ending February 21, 2027. Bidders must submit electronic responses through the BidBuy e-procurement system by December 5, 2025, with bids remaining firm for 90 days following opening. To be eligible, vendors must be registered as authorized Atlassian resellers and submit required documentation, including Vendor Disclosure forms, Offer to the State, Information Technology Contract, and a Statement of Manufacturer Authorization. The state will evaluate bids based on responsibility, responsiveness, and lowest overall price, with the intent to award to the lowest priced responsive and responsible bidder. Questions must be submitted in writing no later than five days prior to bid opening, with responses posted as amendments on BidBuy.

The solicitation includes potential small business set-aside and Business Enterprise Program utilization plans, though specific details are not fully elaborated in the documents. The contract may be partially or fully funded with federal funds, with the percentage and dollar amount to be disclosed upon award notification. A mandatory $15 Minority Contractor Opportunity Initiative fee applies to contracts valued at $1,000 or more. Vendors must be authorized to transact business in Illinois and comply with various state requirements, including provisions of the Illinois Human Rights Act, drug-free workplace regulations, and environmental compliance standards. No bid bonds or performance bonds are required for this solicitation. The total contract will involve delivering fully operational software licenses that must pass the State's inspection and testing within a 30-day remediation period if deficiencies are identified. Vendors are required to maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, with auto liability of $1,000,000 per occurrence, and worker's compensation insurance as mandated by law. The contract is contingent on fund appropriation and subject to potential termination if insufficient funds are available.