IFB - allen building HVAC renovation

Radford University's Facilities Planning & Construction Office is issuing an Invitation for Bids (IFB) for the Allen Building HVAC Renovation project (Code 217-B2217-017), a comprehensive mechanical systems upgrade at the university's Radford, Virginia campus. The procurement encompasses HVAC renovations including replacement of air handlers, ductwork, piping, boilers, light fixtures, and acoustical ceilings, along with associated demolition, roofing modifications, and interior finishes. Key deliverables include installation of a new air handling unit with supply and return fans, variable air volume (VAV) terminal units with hot water reheat coils, ductless mini-split heat pump systems in critical spaces, new exhaust fans, building automation system integration, and electrical work including branch circuits, disconnect switches, and variable frequency drives. The project must maintain the Allen Building's operational capacity as a full-service emergency police department facility throughout construction using a phased approach with temporary egress lighting, fire-rated barriers, and temporary HVAC provisions. Bidders must be registered vendors in eVA, hold a valid Virginia contractor license (Class A or B depending on contract value), submit a Bid Bond equal to 5% of the total bid amount for bids exceeding $500,000, and acknowledge all addenda. Sealed bids are due by 2:00 p.m. on April 7, 2026, with public opening scheduled for 2:00 p.m. on April 8, 2026, at the Facilities Planning & Construction Office, Armstrong Complex, 501 Stockton Street, Radford, VA 24142. A pre-bid conference is scheduled for 10:00 a.m. on March 12, 2026, with optional attendance, and written questions must be submitted by 5:00 p.m. on March 17, 2026. Site visits may be coordinated with Radford University representatives with 24 hours' minimum advance notice. The contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder, with the contractor required to achieve Substantial Completion within 200 consecutive calendar days from the Notice to Proceed date and Final Completion within 30 days thereafter.

This procurement encourages small business participation and requires contractors to submit a Small Business Procurement Plan as part of their bid submission. Prevailing wage requirements under Virginia Code 2.2-4321.3 apply, with wage rates established by the Department of Labor and Industry and certified payroll submissions required for bids exceeding $250,000. Upon contract award, successful bidders must provide Standard Performance and Labor/Material Payment Bonds and maintain all-risk builder's risk insurance with comprehensive general liability coverage with minimum limits of $2,000,000. The project documentation specifies compliance with the 2021 Virginia Mechanical Code, 2020 National Electrical Code, and Radford University design standards, with a 20-year manufacturer's warranty on roofing systems and a two-year installer's warranty on all work. Specific operational requirements include partial University occupancy during construction, requiring coordination of work schedules, adherence to security protocols, parking restrictions at bidder cost, material laydown in designated construction areas, and daily cleanup of demolition debris. No liquidated damages apply to this project. The estimated contract value is not explicitly stated in the procurement documents; however, the bid structure includes a base bid lump sum for all improvements (Part A), additive bid items for full building occupancy with phasing and temporary services, and unit price bids for excavation of unsuitable material and rock excavation at estimated $5 per cubic yard.