RADFORD UNIVERSITY

ALLEN BUILDING HVAC RENOVATION

PROJECT NUMBER 217-B2217-017

ADDEDNUM NO. 1

MARCH 20, 2026

Pre-Bid Meeting: March 12, 2026, 10am, Armstrong Complex, Room 186 and On-Site

Attendees: See Attached Sign-In Sheet

General Discussion:

1. See Attached Pre-bid Conference Agenda. Additional changes and clarifications to this agenda are included below.

Specifications:

1. REPLACEMENT: Replace Notice of Invitation for Bid with the attached Invitation for Bid.

2. REPLACEMENT: Replace Bid Form with the attached Bid Form.

Questions:

1. Question: Sheet G1.01 shows fire extinguisher cabinets and fire extinguishers. Are these existing to remain or new? There is no spec for these.

Answer: Fire extinguishers and fire extinguisher cabinets are existing to remain. Examine extinguishers for proper pressure and notify engineer if pressure is improper.

2. Question: Please explain the phasing on G1.02. Can work occur on simultaneously between different floors? Or are we to complete 1 of 5 total phases at a time? Can Ground Phase 1 occur at the same time as 1st Phase 1?

Answer: The contractor can work simultaneously between different floors. The contractor shall complete construction in accordance with the notes on plan sheet G1.02.

3. Question: Note 024119.39 on Sheet AD1.12 indicates floor removal in various areas for new mechanical shafts. Please confirm that the 1st Floor concrete slab is 7” thick. Any special conditions that we need to be aware of such as post-tension concrete, etc.?

Answer: As-built drawings indicate the first floor slab is 7" thick reinforced concrete. No post-tensioned cables are indicated on the drawings. Contractor shall verify existing conditions prior to construction.

4. Question: Please confirm that the entire roof structure is metal deck (without concrete); the couple areas that were visible appeared as such. With much of the roof structure concealed by existing ceilings, please confirm the entire structure is a similar condition.

Answer: As-built drawings indicate the roof structure is metal roof deck with no concrete.

Contractor shall verify existing conditions prior to construction.

5. Question: Note 024119.14 is listed multiple times on Sheets AD1.13 & AD1.14, but is not listed or described in the Keynote Schedule. Please advise.

Answer: For note 024119.14, the corresponding description is "Remove entire acoustical ceiling system, including but not limited to lights, diffusers, sensors, devices, etc. See MEP drawings for additional information."

6. Question: Is the existing roof under warranty? If so, please provide warranty info.

Answer: Yes. See the attached Carlisle Golden Seal Total Roofing System Warranty.

7. Question: It was stated by the Owner at the pre-bid that the basis of award is based on Total Base Bid Amount (Sum of Parts A, B & C). This contradicts language in Paragraph 12 of the CO-7A.

Please re-confirm the basis of award will be Total Base Bid.

Answer: The project will be awarded in accordance with CO-7A. See revised bid form attached to this addendum.

8. Question: Please confirm the floor to deck heights are 10’-5” and 10’-0” for the Ground Floor and 1st Floor, respectively.

Answer: As-built drawings and field measurements of accessible areas indicate the floor-to-floor height of the ground floor is 11'-0" and the floor-to-floor height of the first floor is 10'-0" to the low roof and 15'-0" to the high roof. Contractor shall verify existing conditions prior to construction.

9. Question: Sheet A1.11 lists various notes within Finish Plan General Notes that mention painting of walls, ceilings, soffits and door frames. Are all walls, ceilings, soffits and door frames getting painted throughout the project area? We did not see a finish schedule.

Answer: All walls, GPDW ceilings, GPDW soffits, doors, door frames, and related items in the project area shall be painted.

10. Question: Will Owner remove, store, and return furniture and office equipment?

Answer: The contractor will be responsible for the removal, storage, protection, and reinstallation of furniture and office equipment.

11. Question: Sheets A1.13 and A1.14 show the install of ceiling APC-Y. Is ceiling APC-Y defined by specification 09 51 13? Please clarify ceiling type "Y".

Answer: Yes, ceiling noted as APC-Y on the ceiling plans is defined as ACP-1 in specification 09 51 13.

12. Question: On sheet AD1.12, the closet walls in Emergency Response 109 are shown to be demolished per note 024119.35. Sheet A1.12 shows the existing closet walls remaining and only new wall infill where the bi-fold door was removed. Are the closet walls shown on AD1.12 to be demolished? If so, please indicate on A1.12 the new wall type.

Answer: Existing walls at this location do not need to be demolished as shown on sheet AD1.12.

Note 024119.35 does not apply. Sheet A1.12 represents intended work.

13. Question: Please provide specifications for new roof walkways shown on A1.15.

Answer: WALK PADS - Factory-formed, non-porous, heavy duty, solid-rubber, slip resistant, surface textured walkway pads (30”x30”), 3/16 inch thick and acceptable to roof system manufacturer spaced min. 3” apart.

WALK PAD INSTALLATION - Flexible Walkways: Install walk pads in locations indicated. Adhere walk pads to substrate with compatible adhesive according to roofing system manufacturer’s written instructions. Fully adhere walk pad to roof membrane and install lap sealant around entire perimeter.

14. Question: Would the Owner entertain a bid date extension of 1-week? There are other projects with conflicting bid dates that are affecting contractors and subcontractors ability to properly review and evaluate this project.

Answer: The bid due date has been changed to 2:00pm on April 7, 2026, and the bid opening date has been changed to 2:00pm on April 8, 2026. See attached Notice of Invitation for Bids.

15. Question: Sheet T1.01 lists Sections 260571 and 230300 as delegated design, but these spec sections aren't contained in the bid documents. Please advise.

Answer: Delegated design for Available Fault Current Study (260571) and Design of Excavation Support and Protective Systems (230300) are not required for this project.

Attachments: Pre-bid Sign-In Sheet (1 Page) Pre-bid Conference Agenda (2 Pages)

Notice of Invitation for Bid (1 Page) Bid Form – Addendum 1 (4 Pages) Carlisle Golden Seal Total Roofing System Warranty (4 Pages)

Robert S. Notte, PE, LEED AP Project Manager | Senior Vice President Dewberry Engineers Inc.

Attachments: Invitation to Bid (1 Page)

P:\50158550\Constr\Constr Contract\HVAC Second Bid\2026.03.20_Addendum 1_FINAL.docx

END OF ADDENDUM 1

RADFORD UNIVERSITY – ALLEN BUILDING

HVAC RENOVATION

PROJECT NUMBER 217-B2217-017

R U A L L E N B U I L D I N G H V A C R E N O VA T I O N 1 O F 2

Pre-bid Conference Meeting Minutes Thursday, March 12, 2026 CPSM 7.3

1. Invitation for Bid:

• Bids due: 2:00 P.M. sharp, as determined by the Bid Officer on March 24, 2026.

• Bids opening – 2:00 P.M. March 26, 2026

• All questions are to be in writing and must be received by 5:00 pm on March 17, 2026.

• Pre-Bid Question Form (in Project Manual) questions to be e-mailed to:

snotte@dewberry.com, pokeef@radford.edu, and wlferguso@radford.edu

2. Guarantee

• Bid guarantee is required of all bids regardless of bid amount.

• Contract securities required regardless of bid amount.

3. Bid Form

• Please fill in all blanks on the bid form

• Acknowledge all addendum

• Sign the bid form

• Include required bid bonds

• Include contractor’s Proposed Small Business Participation

• Delivered to:

Armstrong Facilities Management Building Facilities Planning and Construction Office 501 Stockton Street Radford University Radford, Virginia 24142

• Contractor is responsible for ensuring that bid is delivered by the bid due date and time.

4. Bid envelope

• Include on the outside of envelope (Lower Left Corner) Per the CO7a Instructions to

Bidders Section 4c

• Marked and addressed per Advertisement

• Contractor’s License #

5. DOLI

• If bid is over $250,000; contractor shall use prevailing wages (Virginia Department of Labor and Industry - DOLI) to prepare bid.

• Included in project manual.

• The contractor is required to submit certified payrolls for this project in support of the prevailing wage determination.

6. Addendum

• All Addendum will be posted on EVA

• As a courtesy; Addendum will be e-mailed to attendees listed on the sign-in sheet.

7. Additional site visits coordinate with Paul O’Keef and Lou Ferguson

• pokeef@radford.edu, 540-354-8018

• wlferguso@radford.edu, 540-239-3264

• Allow for time to coordinate additional site visit (24-hr. min. advance notice required)

8. Contract Duration

• The time for substantial completion of the entire project shall be 200 consecutive calendar days from Notice to Proceed Date.

9. Administrative:

• Contractor shall bid based on plans, specifications and all addendum issued.

R U A L L E N B U I L D I N G H V A C R E N O VA T I O N 2 O F 2

• Contractor by submitting a bid assumes that they are aware of all requirements, and have field verified all conditions.

• Must coordinate all work with Owner

• Material laydown adjacent to the job site can be within the construction fenced asphalt area, as long as it does not limit access to the existing building, exterior equipment, or drive aisle. Additional material laydown and storage will be at the Armstrong Complex. Radford will designate a location for the contractor to utilize throughout construction. Off-site laydown and storage to be in accordance with the CO-7.

• Parking beyond a single vehicle on-site will be at the Armstrong Complex.

Contractors are responsible for all costs associated with the purchase of parking passes for every vehicle on campus (in parking lot or on the job site) from Radford University.

• Asbestos – not expected to be encountered, if suspect material is found, do not disturb, notify Owner.

• Grounds protection – Protect and secure the building site at all times

• Restore grounds, plantings, sidewalks etc. if damaged during construction

• Grass to be replaced with sod

• Provide Port-a-John as part of this project

• Safety is solely the contractor’s responsibility

• Contractor shall notify owner in advance of high noise activities so Owner can coordinate with campus.

• Contractor and subcontractor’s workers on campus, shall have contractor’s logo hat, shirt, or ID badge visible always. Company logo/placards must always be visible on contractor vehicles.

• Contact with students/staff will not be tolerated (2-second rule)

• For after hours and weekend work, coordinate with Owner

• Communication – English speaking supervisor always required on site

• SWAM documentations needed with contractor as part of schedule of values.

• Contractor was reminded that the building and areas adjacent to the project sites will be occupied at all times, so construction shall proceed in a manner that provides a safe environment for all on campus.

• Demo - daily clean-up required.

• Only skilled and reliable workmen are to be employed on the project.

• Radford will obtain the permit from DEB. There will be no cost to the contractor.

• There are no liquidated damages for this project.

• Contractor is responsible for all coordination in support of material and equipment delivery and installation.

• Contractor is responsible for providing temporary utilities and equipment to ensure continual operation of 911 call center and data room throughout construction.

• Expected notice to proceed for the start of the construction contract is 30 to 6o calendar days after bid opening.

• On the bid form, the contractor must fill in the Contractor Proposal Small Business

Participation: %. See snip below from bid form. There is no participation goal for this project. If the contractor will not have any participation, “0” should be used.

10. Scope of Work

11. Visit the site

DGS-30-256

(Rev. 07/21)

NOTICE OF INVITATION FOR BIDS – ADDENDUM 1

00100-1

NOTICE OF

INVITATION FOR BIDS (IFB)

Allen Building HVAC Renovation

Project Code 217-B2217-017

Sealed bids are invited for the construction of Allen Building HVAC Renovation, Project Code 217-B2217-017, on the campus of Radford University, Radford, Virginia. The project is generally described as: HVAC Renovations to include, but not limited to, replacement of air handlers, duct work, Piping, boilers, light fixtures, and acoustical ceilings.

Sealed bids will be received at the Facilities Planning & Construction Office, Armstrong Complex, 501 Stockton Street, Radford, VA 24142. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on April 7, 2026. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on April 8, 2026, at the same location.

A Bid Bond is required.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor

Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids, and other pertinent information are contained in the

Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to an error in bid shall be permitted in accordance with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at the Facilities Planning & Construction Office, Armstrong Complex, 501 Stockton Street, Radford, VA 24142, at 10:00 a.m. on March 12, 2026. Attendance shall be optional for those submitting a bid.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to

Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the Drawings and Specifications containing the information necessary for bidding, will be available for download from the eVA website at https://eva.virginia.gov.

Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations:

Facilities Planning & Construction Office: 501 Stockton St., Radford, VA 24142

Attachment: eVA Vendor Registration Requirements

Standard Bid Form Format Page 1 of 4

DGS-30-220 Standard Bid Form Format (Rev. 07/22)

BID FORM

DATE:

PROJECT: Allen Building HVAC Renovation Radford, VA

Project Code: 217-B2217-017

To: Radford University

501 Stockton Street Radford, VA 24142

In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated January 12, 2024, and the Addenda noted below, as prepared by Dewberry Engineers Inc. in Charlotte, NC___________________________________ for the consideration of the following amount:

BASE BID (including the following parts but excluding work in Additive Bid Items):

PART A.

Lump sum for all improvements, complete, except for the excavation of additional unsuitable material in PART B, excavation of rock material in trenches in PART C, and in accordance with the Plans and Specifications. For the completion of the work, the Contractor shall assume that the building will be unoccupied with the exception of the call center on the first floor, and the armory, evidence, and records rooms on the ground floor. The areas that will remain occupied by the Owner will require an escort when working in these rooms. While the remaining areas of the building will be unoccupied, the Owner shall be allowed to coordinate access with the Contractor to the building during construction:

PART A = ________________________________________ Dollars ($ ).

Base Bids for PARTS B and C shall be based on the estimated quantities indicated to be provided complete and in accordance with the applicable portions of the plans and specifications. Payment amounts for each of these items will be based on the actual quantities authorized, provided and approved times the unit prices indicated by the bidder. The final contract amount shall be adjusted upward or downward based on the actual payment amounts versus the bid amounts for PARTS B and C.

PART B. - EXCAVATION OF ADDITIONAL UNSUITABLE MATERIAL

Excavation of unsuitable material, where authorized or directed, below or in addition to the levels required for the Work in Part A and backfill with compacted material per specifications. (Price per cubic yard) Final amount shall be adjusted upward or downward based on actual quantity authorized.

Estimated quantity of (5) cy @ $ _____________ per cy = ___________

Standard Bid Form Format Page 2 of 4

PART B = _______________________________________ Dollars ($ )

PART C. - EXCAVATION OF ROCK MATERIAL AT TRENCHES

Excavation of ROCK material, where authorized or directed, proper disposal off-site of excess material and backfill with compacted trench fill material per specifications. (price per cubic yard) (Final amount shall be adjusted upward or downward based on actual quantity authorized.)

Estimated quantity of (5) cy @ $ _____________ per cy = __________ _

PART C = _________________________________________ Dollars ($ )

TOTAL BASE BID AMOUNT (Sum of PARTS A, B & C) IS:

_______________________________________________________ DOLLARS ($ )

ADDITIVE BID ITEM 1: Lump sum ADDITIVE cost to PART A if the building is occupied throughout construction. The Contractor is responsible for, but not limited to phasing of work and providing temporary services (i.e., heating, cooling, fire safety, lighting, etc.) to permit daily typical operation and use of the building during construction. The Contractor will still be required to have escorted access to the call center on the first floor, and the armory, evidence, and records rooms on the ground floor. All work to be completed in accordance with the Plans and Specifications:

________________________________________________ Dollars ($ )

Contract award will be based on the Total Base Bid Amount shown above (including any properly submitted bid modifications) plus as many Additive Bid Items taken in sequence as the Owner in its discretion decides to award.

The bidder has relied upon the following public historical climatological records:

Weather Underground for _____________________, VA.

Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

The undersigned understands that time is of the essence and agrees that the time for Substantial Completion of the entire project shall be _____200 consecutive calendar days from the date of commencement of the Work as specified in the Notice to Proceed, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

Acknowledgment is made of receipt of the following Addenda: Addendum 1 – 3/20/26

If notice of acceptance of this bid is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Commonwealth of Virginia Contract Between Owner and Contractor, Form CO-9) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

Standard Bid Form Format Page 3 of 4

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

Either the undersigned or one of the following individuals, if any, is authorized to modify this bid prior to the deadline for receipt of bids by writing the modification and signing his name on the face of the bid, on the envelope in which it is enclosed, on a separate document, or on a document which is telefaxed to the Owner:

I certify that the firm name given below is the true and complete name of the bidder and that the bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No.: ______________ Bidder: ______________________________

(Name of Firm)

Contractor Class: ________________ By:___________________________________ (Signature)

Specialty: _______________________ Valid until: ______________________

FEIN/SSN: _____________________ Title: _______________________________

If General Partnership (List Partners' Names)

Business Address:

Standard Bid Form Format Page 4 of 4

Telephone # ________________________

FAX # _______________________________

If Corporation, affix Corporate Seal & list State of Incorporation

State: _____________________________

(Affix Seal)

Virginia State Corporation Commission ID No.: _______________; or

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized: ____________________

Contractor’s Proposed Small Business Participation: % (required)