IFB A241009871 Third Party Logistics (3PL) Provider

The California Governor's Office of Emergency Services (Cal OES) is seeking a Third Party Logistics (3PL) Provider through Invitation for Bid (IFB) #A241009871 to manage two warehouses located in Corona and Dixon, California. The primary objective is to store and distribute all-hazards and medical emergency countermeasure equipment and commodities throughout the state. The contractor must provide four full-time staff and one qualified warehouse manager at each location, along with comprehensive warehouse management infrastructure including Enterprise Resource Planning (ERP) systems, Order Management System, and Reporting Engine System. Mandatory bidder conferences are scheduled for December 10, 2024 (Dixon) and December 11, 2024 (Corona), with questions due by December 12, 2024, and final bids due December 20, 2024. Minimum qualifications include three years of experience managing warehouse operations and working with state/federal governments in emergency management capacities. Key deliverables include inventory control, system implementation, monthly support, staffing, and equipment management, with the contract term running from January 1, 2025 through December 31, 2026, with one optional 12-month renewal.

The procurement includes small business and Disabled Veteran Business Enterprise (DVBE) preferences, with small businesses eligible for a 5% preference up to $50,000 and DVBE incentives ranging from 1-5% based on participation levels. Current warehouse contractors are Life Science Logistics, LLC (Dixon) and Gothams LLC (Corona). The contractor must provide all necessary equipment including forklifts, pallet jacks, laptops, printers, barcode scanners, and shipping supplies. Insurance requirements are substantial, including Commercial General Liability ($1M per occurrence/$2M aggregate), Workers Compensation, Automobile Liability ($1M), and Pollution Liability ($1M per incident/$2M aggregate). The contractor must be prepared to handle approximately two trucks of product per week during standard operations, with the capacity to scale significantly during disaster responses. Operational requirements include maintaining warehouse hours of Monday-Friday 0700-1600 PT, preparing Bills of Lading within one hour during disaster responses, and operating under Cal OES direction while following established Standard Operating Procedures.