IFB #485-25 Annual Overhead Door Repair and Maintenance Services

Dawson County Board of Commissioners has issued Invitation for Bid (IFB) #485-25 for annual overhead door repair and maintenance services covering 63 various overhead doors installed across county-owned and operated facilities at approximately 15 locations including eight fire stations, public works facilities, fleet maintenance areas, and administrative buildings. The scope of work encompasses preventative maintenance consisting of inspections, adjustments, lubrication, and minor repairs; on-call repair services; and emergency repairs for multiple door types including sectional panel doors, rolling curtain doors, man doors, sliding fire doors, and rubberized overhead doors. The awarded contractor must hold a valid Georgia Commercial Electrical License or be a Georgia Licensed General Contractor with a minimum of five years of hands-on experience in commercial and residential overhead door servicing and repairs, and must be located within a 30-mile radius of Dawson County to ensure prompt service response. Pricing shall be submitted on hourly rates for regular working hours (7:00 a.m. to 6:00 p.m., Monday through Friday), extended working hours, emergency repair services, and holiday repair services, with separate line items for parts discount off list price and a flat travel time rate per service call. The contractor must maintain general liability insurance of at least $1,000,000 per incident and workers' compensation insurance as required by Georgia law, provide 24/7 availability including holidays, and respond to emergency calls within two hours. The bid submission deadline is November 3, 2025, at 10:30 a.m. EST with delivery to the Purchasing Manager at 25 Justice Way, Suite 2223, Dawsonville, GA 30534; written questions must be submitted by October 24, 2025, at 1:00 p.m., with answers posted by October 28, 2025; the tentative award date is December 4, 2025; and the contract period runs from January 1, 2026, through December 31, 2026, with four optional one-year renewal terms available.

Dawson County does not maintain set-aside designations or restrictions on the types of organizations that can respond to this solicitation and provides equal opportunity for all businesses without discrimination based on race, color, religion, sex, national origin, handicap, or veteran status. The incumbent contractor, Top Notch Dock and Door, was awarded the prior contract and received labor rates of $100 per hour for regular working hours, $150 per hour for extended working hours, $80 per hour for emergency repair services, and $110 per hour for holiday repair services, along with a 10% discount off list price for parts; the prior contract awarded total preventative maintenance costs of $6,300.00 for 63 units at $100.00 per unit. No pre-bid meeting will be held, no bonds are required for this contract, and the county does not guarantee a minimum contract value, paying only for actual authorized work performed. Payment terms are NET/30 from invoice receipt. All repair parts will be billed at vendor cost minus any contracted discount, supported by purchase invoices.