IFB #27-102 Refrigerated Box Truck

Griffin-Spalding County School System (GSCS) in Georgia is requesting bids on one new refrigerated box truck under IFB #27-102, with sealed bids due July 23, 2026 at 12:00 p.m. and Board of Education approval scheduled for August 25, 2026.

The vehicle must be 2026 model year with a diesel or gas engine (220–260 HP minimum), 6-speed automatic transmission, and GVWR typically no more than 26,000 lbs. The refrigerated box spans 14–26 feet in length with 7–8 feet interior height, high-density spray foam insulation (3–5 inches minimum), seamless fiberglass or food-grade aluminum interior lining, anti-skid aluminum flooring, and E-track cargo management. The refrigeration unit must maintain 0°F (frozen) or 35°F (chilled) in ambient temperatures up to 100°F, driven by truck engine with electric standby and in-cab microprocessor controls. Rear access requires an insulated roll-up or swing door with a liftgate capable of 2,500–3,000 lb capacity and 36" × 89" platform. The vehicle will support food distribution across twenty-one cafeteria sites throughout the district; effective service date is the 2026–2027 school year.

Proposals must include line-item pricing for chassis, refrigerated body, refrigeration unit, liftgate, installation and upfitting, and delivery; all warranty costs (minimum 3-year/36,000-mile bumper-to-bumper coverage); preventive maintenance cost schedules for five years; replacement parts availability and pricing; annual or subscription fees for telematics, GPS, or refrigeration monitoring; and delivery within 180 days of order. Vendors must disclose local service capabilities with expected repair response times, operator training services, and three references from similar organizations. Pricing must remain firm for a specified period with identified adjustment circumstances.

Questions are due July 10, 2026 at 12:00 p.m. to Carol Y. Tims, Budget and Procurement Analyst, at procurementdocs@gscs.org, with responses disclosed via the district website. Sealed bids (one original, seven copies, one electronic version) are received at 216 South 6th Street, Griffin, GA 30224, and opened July 29 at 10:00 a.m.