IFB 26-C0006 Office Moving Services

The California Department of Pesticide Regulation is issuing Invitation for Bid 26-C0006 for comprehensive office moving services to be performed on an as-needed basis across designated locations throughout California, with the majority of work occurring in Sacramento County. The scope of services encompasses transportation and palletizing of conventional and free-standing furniture, office equipment, archived records, and modular system furniture (MSF); MSF installation services including cube assembly, reconfiguration, modifications, and dismantling; installation, repair, and adjustment of both modular and conventional office furniture; disassembly, relocation, and reassembly of furniture; transport of surplus items to Department of General Services warehouses; and transport of non-repairable items to landfills. Services will be delivered at four DPR locations: Headquarters in Sacramento, Bradshaw Regional Office in Sacramento, Southern Regional Office in Santa Ana, and Central Regional Office in Clovis. Minimum qualifications for bidders include three years of experience performing office moving services, a current Class A commercial driver's license, valid California Class C driver's license, either a State of California contractors Limited Specialty Classification license or D-34 Prefabrication Equipment Contractor license, a U.S. Department of Transportation Number, a California Carrier Identification Number, and either a Motor Carrier Permit, household mover's permit (Cal-T permit), or equivalent authorization. All contractor personnel and location must be based in California. The contract will be awarded to the lowest responsive responsible bidder based on hourly rates for an 8-hour workday, with all rates including transportation costs, labor, equipment, parking, and related expenses. Questions must be submitted by April 30, 2026, at 12:00 PM, with responses due May 6, 2026, at 2:00 PM. Bids must be submitted electronically to ContractsUnit@CDPR.ca.gov by May 13, 2026, at 2:00 PM, with public bid opening scheduled for May 14, 2026, at 11:00 AM, notice of intent to award on May 14, 2026, at 2:00 PM, and proposed award date of May 21, 2026.

The procurement contains no specific set-aside designations for disadvantaged enterprises, though prevailing wage requirements apply to all employees engaged in moving and handling of goods in Sacramento, Fresno, and Orange counties. The contractor must not subcontract any portion of the work and shall perform all services using resources available within its own organization. Insurance requirements are mandatory and include Commercial General Liability with minimum limits of $1,000,000 per occurrence, Automobile Liability with minimum limits of $1,000,000 per accident, statutory Workers' Compensation and Employer's Liability coverage with limits of $1,000,000, Motor Truck Cargo Legal Liability, and Bailee's Legal Liability insurance, all of which must be obtained before contract approval. The contract term runs for two years from July 1, 2026, through June 30, 2028, with services available during regular business hours, after hours, and weekends except state holidays, and DPR providing no less than two working days' notice prior to needed services. The total contract value is not to exceed $249,999.99, with payment made in arrears for actual allowable costs incurred upon satisfactory rendering of services and approval by the Contract Manager. The contract is contingent upon appropriation of funds by the California State Legislature and may be subject to cancellation if funding is not appropriated or is reduced.