IFB 26-C0003 Medical Screening

The California Department of Pesticide Regulation (DPR) issued Invitation for Bid (IFB) 26-C0003 to procure occupational health and medical screening services for employees participating in the agency's Respiratory Protection Program. The contractor will deliver comprehensive medical evaluations including OSHA respirator medical questionnaires, physical examinations, spirometry testing, laboratory analyses (subcontracted to Quest Diagnostics or equivalent certified laboratories), vision testing, job hazard assessments, and physician evaluation for respirator clearance determination in compliance with Cal-OSHA Protection Standard Title 8, CCR Section 5144 and DPR Respiratory Protection Standard Title 3, CCR Section 6739. Services must be provided at clinic locations within 8 to 12 miles of DPR's four office locations (Sacramento, Clovis, and Santa Ana) during standard business hours of Monday through Friday, 8:00 AM to 5:00 PM, excluding state holidays, for a contract term of approximately 35 months beginning July 2026. Key deliverables include individual medical clearance reports, batch cover letters within 2-4 weeks of service completion, monthly invoicing with service verification, and quarterly program summary reports delivered within 30 days of quarter end. The contractor must designate a Program Manager as the primary point of contact and maintain HIPAA and Cal-OSHA compliant medical records for 30 years. Award will be made to the lowest cost responsive responsible bidder meeting all IFB requirements. Written questions must be submitted by 5:00 PM on February 13, 2026, with responses provided by February 20, 2026, and bid submissions are due by 2:00 PM on February 27, 2026, with a Notice of Intent to Award scheduled for March 6, 2026.

A five percent small business preference is available for certified California small businesses or non-small business bidders subcontracting a minimum of 25 percent of services to certified small businesses. Pricing must be provided on the Bid Sheet with itemized unit prices per staff member for each service component and batch/quarterly deliverables, with costs fixed for the life of the agreement and not subject to increases during the contract term. Required bid submissions include one electronic PDF copy with attachments consisting of the Bid Sheet, Bidder Declaration, Contractor Status Form, minimum three Client References, Darfur Contracting Act form, Iran Contracting Act form, California Civil Rights Laws certification, business license, and OSDS verification letter if claiming small business status. The contract budget is $30,000, with DPR reserving the right to amend the amount as needs arise. No incumbent vendors or existing technology integration requirements were identified in the solicitation documents.