IFB 25-0100 Refrigeration Modification Trailer Services

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid (IFB) No. 25-0100 for Refrigeration Modification Trailer Services at the Joint Forces Training Base in Los Alamitos, Orange County. The procurement seeks a contractor to modify three 53' Wabash Accutherm refrigerated van trailers with specific technical requirements, including removing existing aerodynamic trailer skirts, replacing 55-gallon fuel tanks with three 110-gallon Thermo King tanks (Part Number 121022), and installing three insulated aluminum-clad roll-up doors (Whiting ColdSAVER or equivalent). Key deliverables include complete modification of trailers with new fuel tanks, relocated gauges, adjusted fuel lines and wiring, and door installations with safety escape latches. The solicitation requires contractors to provide all necessary labor, tools, materials, and equipment to complete the modifications. Critical procurement dates include an optional pre-bid walkthrough on August 12, 2025, written questions due by August 15, 2025, and bid submissions due by August 22, 2025, with all work to be completed prior to September 30, 2025.

The contract includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and allows for a small business preference of five percent. Bidders must meet comprehensive insurance requirements, including $1,000,000 per occurrence Commercial General Liability, $1,000,000 combined single limit Automobile Liability, and appropriate Workers' Compensation coverage. The contract term runs from September 1, 2025, through December 31, 2025, with no renewal options. Payment will be made in arrears upon satisfactory completion of work, with invoices requiring detailed breakdowns of labor, parts, and materials. While no specific budget range is explicitly stated, the cost proposal requires bidders to provide comprehensive pricing for all associated costs, including labor, supplies, transportation, tools, parts, equipment, permits, licenses, sales tax, and freight charges. The CDFA emphasizes that failure to indicate dollar amounts for any line item may result in bid rejection, and zero-dollar entries will be interpreted as the bidder agreeing to perform those services at no additional cost to the state.