IFB 25-0002a Forklift Maintenance

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid (IFB) No. 25-0002a for forklift preventative maintenance services at the Hawaii Fruit Rearing Facility in Waimanalo, Hawaii. The procurement specifically requires a contractor to provide comprehensive maintenance for a Komatsu FG25T-14 forklift, including quarterly maintenance activities such as visual inspections, fluid checks, oil and filter changes, lubrication reapplication, and component testing of engine, hydraulics, and brakes. Key deliverables include emergency repair services with specific response requirements and detailed documentation of all maintenance activities. The solicitation mandates that bidders provide all necessary labor, materials, equipment, and services to maintain the forklift in optimal operational condition. Critical procurement dates include written questions due by August 12, 2025, with agency responses posted by August 15, 2025, and electronic bid submissions required by 2:00 PM PT on August 19, 2025. The contract term will run from July 1, 2025 through June 30, 2028, with no renewal options, and contractors must demonstrate capability to meet comprehensive maintenance and documentation standards.

The procurement includes a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement, though DVBE participation has been formally waived with an incentive remaining for bidders who can provide such participation. Contractors must include costs for Labor Code, Unemployment Insurance Code, and Industrial Welfare Commission Order benefits in their pricing. Insurance requirements are comprehensive, including commercial general liability ($1M/$2M), automobile liability ($1M), and workers' compensation with employer's liability coverage, with all policies required to name the State of California as additional insured. The cost proposal template indicates a three-year budget framework with line items for maintenance services, materials, replacement parts, safety equipment, diagnostic tools, and emergency vendor services. While specific budget ranges are not explicitly stated, the cost proposal template suggests bidders must provide detailed, comprehensive pricing across labor, materials, and miscellaneous service categories. Monthly invoicing will be processed in arrears after satisfactory service rendering, with invoices submitted to the Program Manager in Hawaii.