IFB 2027001 - Landscaping, Turf Maintenance and Snow Removal

Surry County, Virginia is requesting sealed bids for landscaping, turf maintenance, and snow removal services across 30 county-owned properties under IFB 2027001, with bids due July 16, 2026 at 2:00 p.m. and a mandatory pre-bid site visit on July 6, 2026 (two time options: 8:00 a.m. or 1:00 p.m.).

The primary site is the Surry County Government Building at 45 School Street, Surry, with additional properties ranging from 0.1 acres to 29 acres, including Parks and Recreation Area, Animal Shelter, Circuit Court, Health Department, county signs, water towers, and trash sites. Services include routine mowing, turf applications, aeration and seeding, bed and shrub maintenance, tree pruning, general area maintenance, and snow and ice removal. Bidders must submit monthly pricing for each of the 30 sites with seasonal workload distribution; snow and ice removal pricing shall be submitted separately as hourly equipment rates including operator, materials, fuel, and maintenance costs.

Bidders must demonstrate a minimum of three years' experience in landscaping and snow removal services under the company name submitting the bid. Required insurance includes Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per occurrence), Workers' Compensation, and Errors and Omissions or Professional Liability Insurance ($1,000,000 per claim/occurrence). Completion of the Vendor Data Sheet (Attachment B) is mandatory for bid consideration.

The initial contract term is one year (August 2026 through August 2027) with four optional one-year renewal periods. Pricing must be firm and fixed for the entire 12-month contract period. Either party may terminate with 60 days' written notice. The County will award to the lowest responsive and responsible bidder and reserves the right to reject any and all bids or negotiate with the apparent low bidder if the bid exceeds available funds. Questions are due July 9, 2026 at 2:00 p.m. Public bid opening follows at 2:30 p.m. on July 16.