Snow Clearing Services

Clarke County Purchasing Office, on behalf of Clarke County Government and Clarke County Public Schools, is soliciting quotes for snow clearing services at six government and seven school locations in Clarke County and the Town of Berryville, Virginia for the 2026-2027 winter season, with quotes due November 10, 2026 at 3:00 p.m.

Scope encompasses snow plowing and removal on an hourly basis for events exceeding eight inches in depth; the County's Joint Maintenance Department handles smaller events (2–8 inches). Required equipment includes rubber tire backhoes, dump trucks, tractor-powered snow blowers, and 4X4 trucks with plows. Vendors must guarantee a three-hour response time when called and maintain continuous operations once work begins, with the selected contractor required to contact the Maintenance Director before starting any work.

Pricing must be submitted on an hourly basis for each equipment type and include all fuel, insurance, labor, material, and equipment costs. Quotes must remain firm for 90 days after the November 10 deadline. The County reserves the right to split awards among multiple vendors based on equipment and operator availability.

The contract may be renewed annually for up to five additional one-year periods upon mutual agreement and based on performance, service capability, and fund availability. No contract value is specified.

Contractors must carry General Liability insurance of $1,000,000 per occurrence, Automobile Liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance (statutory for employers of three or more employees), with Clarke County and Clarke County Public Schools listed as certificate holders and additional insureds. Contractors are responsible for all damages or injuries caused by negligence.

Bids must include Attachment B (Reference Form with four recent project references), Attachment C (Company Certification Form), and a sample Certificate of Insurance. Site inspections are available by appointment with Tom Mayhew, Clarke County Joint Maintenance Director, at 540-955-5123. Quotes should be submitted to the Purchasing Office at 129 Ramsburg Lane, Berryville, VA 22611, or via email to mlegge@clarkecounty.gov.