IFB 161304 Janitorial Services - Edinburg Res

The Virginia Department of Transportation (VDOT) Staunton District is soliciting bids under IFB 161304 for janitorial services at Edinburg Residency locations, with a mandatory pre-bid conference on November 5, 2026 and bids due November 16, 2026. Every bidder must complete the Small Business Subcontracting Plan attachment to be considered responsive. Bidders not certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD) must identify portions of the contract to subcontract to DSBSD-certified small businesses, and those proposed participation levels become contract requirements. Certified micro and small businesses provide certification information in Section A only. The Commonwealth's stated goal is for over 42 percent of its purchases to come from small businesses.

Scope covers bathroom and room cleaning, entrance and outside-walk maintenance, stairway cleaning, and periodic services including floor waxing, window washing, carpet shampooing, and high cleaning, performed at frequencies from twice weekly to quarterly. Four lots are included: Mt. Jackson Area Headquarters (approximately 1,496 square feet), Front Royal Area Headquarters (approximately 900 square feet), Berryville Area Headquarters (approximately 800 square feet), and the Winchester Office Complex of three buildings (approximately 6,935 square feet combined). Locations span Clarke, Frederick, Shenandoah, and Warren counties. The contractor furnishes all equipment, materials, and supplies, and must obtain VDOT-issued identification badges for employees following criminal history record checks. Insurance minimums include $1,000,000 per occurrence and $2,000,000 aggregate in commercial general liability, $1,000,000 combined single limit in automobile liability, and $100,000 in employer's liability.

Bid prices are firm fixed prices covering overhead, supplies, supervision, and disposal, structured by lot on a weekly basis for twice-weekly services and by scheduled frequency for monthly and quarterly tasks. Special or emergency cleaning is paid hourly for a minimum crew of two. The contract runs January 1, 2027 through December 31, 2027, with four successive one-year renewal options; renewal price increases are capped at the twelve-month change in the CPI ALL ITEMS category. Payment is due within thirty days of invoice receipt.

The pre-bid conference runs at 10:00 AM on November 5, 2026 at VDOT Winchester Area Headquarters, and attendance is required for bid eligibility. Bids close at 4:00 PM on November 16, 2026, and the virtual public bid opening is at 9:00 AM on November 17, 2026.