IFB 15-2044653 Computer Room Cleaning Services Addendum 1

The California Department of Technology has issued Invitation for Bid (IFB) 15-2044653 for annual computer room cleaning services in Rancho Cordova, located in Sacramento County. The procurement seeks a qualified contractor to provide comprehensive cleaning services for a 43,000 square foot computer room, including detailed cleaning of floor tile panels, pedestals, support stringers, cable trays, and equipment cabinet tops. Key qualifications for bidders include a minimum of five years of company experience in data center cleaning and staff with at least one year of relevant experience. The contract term is two years with potential for two optional one-year extensions. Critical submission deadlines include a mandatory walk-through scheduled for February 10, 2016, at 11:00 AM PST, with registration required by February 9, and bid submissions due by 5:00 PM PST on February 26, 2016. Bidders must meet rigorous technical specifications, including compliance with ISO 8 and ISO 14644-1 clean room standards, use of pH neutral and static dissipative cleaning chemicals, and provision of detailed inspection reports. The evaluation criteria will focus on the lowest responsive and responsible bid.

The IFB includes provisions for Small Business and Disabled Veteran Business Enterprise (DVBE) incentives, with potential up to 5% for certified firms, though the DVBE program requirement has been waived for this specific contract. Contractors must complete comprehensive background checks and maintain specific insurance coverage, including $1 million in commercial general liability insurance. The successful vendor will be responsible for providing all necessary equipment, materials, and supplies to perform the cleaning services. While no incumbent vendor is specified in the documentation, the contract represents a critical maintenance service for the California Department of Technology's technological infrastructure. Though a specific contract value is not explicitly stated, the scope of work covering 43,000 square feet of specialized computer room cleaning suggests a significant operational investment. Interested bidders must carefully review all documentation and meet the stringent technical and administrative requirements to be considered for the contract award.