IFB#: 015-47 - Uniform Purchase Annual Contract

Hall County, Georgia Board of Commissioners is soliciting sealed bids through Invitation for Bid (IFB) #015-47 for an annual uniform purchase contract to supply uniforms and tactical equipment to multiple county departments including the Sheriff's Office, Jail, Marshals, Animal Control, Correctional Institution, Road Maintenance, Court Administration, Fire Service, Fleet Maintenance, Landfill, Resource Recovery, Tax Commissioner, Construction Maintenance, Parks & Leisure, and Building Maintenance. The procurement seeks to award multiple vendors to provide comprehensive uniform services encompassing approximately 200+ distinct line items including tactical shirts and pants from manufacturers such as 5.11, Elbeco, Propper, and Tru-Spec; footwear from Danner, Merrell, and Tactical Research; body armor and carriers; duty belts and accessories; badges and insignia; firearms including Glock pistols; optics and tactical accessories; and miscellaneous equipment such as flashlights, batons, and handcuff cases with embroidery services included. Qualified vendors must be licensed, insured, and bonded to operate in Georgia, maintain adequate stock, provide measuring services within twenty-four hours of notification, and deliver initial orders within forty-five days with subsequent orders within fourteen days; all pricing must be fixed and firm for the twelve-month period with delivery and shipping costs included in quoted prices. The contract will commence upon execution and continue until June 30, 2027, with options for four annual one-year renewals under the same terms and conditions. Bidders' questions are due by April 21, 2026, with answers provided by April 23, 2026, and sealed bids consisting of three hardcopy copies plus one USB Flash Drive containing all mandatory documents must be submitted to the Hall County Government Center Purchasing Division, located at 2875 Browns Bridge Road, Gainesville, Georgia 30504, by 2:00 p.m. EST on April 30, 2026. Evaluation criteria include lowest cost, vendor responsibility and responsiveness, lead times, and service completion timeframes, with the County reserving the right to reject any or all bids.

There are no specific set-aside designations or restrictions on the types of organizations that may respond to this procurement based on the available documentation. Mandatory submission requirements include a completed Bid Response Form (Exhibit A), Contract for Services (Exhibit B), Cost Proposal Worksheet (Exhibit C) with unit pricing for each enumerated item, W-9 Form, E-Verify Affidavit, Ethics Affidavit, business license, and certificate of insurance; all contractors and subcontractors must register with and use the federal E-Verify work authorization program throughout the contract period and provide evidence of compliance. No incumbent vendors or current contractors are identified in the solicitation materials, and no specific budget or award values are disclosed in the available documentation. Bidders are prohibited from any contact with other bidders, County staff, or elected officials during the evaluation process to avoid disqualification for collusion, and all bids must remain valid for a minimum of one hundred twenty calendar days from the date of signature. The County is exempt from Georgia Sales and Use Tax and Federal Excise Tax, with the contractor responsible for all associated tax obligations, and payment terms are net thirty days in arrears following inspection and acceptance of services invoiced monthly via email.