IFB 003-25 Toilet Tissue and Dispensers

Clayton County Public Schools (CCPS) has issued Invitation for Bids (IFB 003-25) to procure toilet tissue and dispensers for district-wide use. The procurement seeks approximately 4,800 cases of Softpull Centerpull 2-Ply Mini Toilet Tissue (500 sheets per roll, 16 rolls per case) and 3,100 compatible side-by-side toilet tissue dispensers, specifically seeking Georgia Pacific brand items or approved equivalents. Bidders must provide product samples three weeks before the submission date for evaluation, with all pricing to be F.O.B. destination and inclusive of all associated costs. Key procurement dates include a non-mandatory pre-bid Zoom conference on December 19, 2024, a question submission deadline of January 9, 2025, and the final bid submission deadline of January 23, 2025 at 3:00 PM EST. The initial contract term is one year with two optional one-year renewal terms, and the district will award to the lowest responsive and responsible bidder meeting all specifications. Delivery requirements mandate that orders must be fulfilled within 10 business days of purchase order receipt, with deliveries scheduled through the CCPS Facilities Services Department warehouse.

The solicitation includes a Small Local Business Enterprise (SLBE) participation requirement with a 20% contracting goal for goods and services. Bidders must submit multiple documents including a completed bid response in PDF, Excel BidTable response template, Georgia Annual Registration, business license, Certificate of Authority to Transact Business in Georgia, signed Response Submission Form, and completed SLBE Forms. All submissions must be uploaded through the Bonfire procurement portal with a maximum file size of 1000MB per upload. The procurement is classified under NIGP commodity codes 48546 (dispensers/holders), 64075 (tissue/paper products), and 64175 (environmentally certified products). While no specific preference is given for HUB, SBE, Veteran-Owned, or Minority-Owned businesses, the SLBE goal is prominent. The estimated current contract amount is $285,000, with previous bid analyses from a similar solicitation (IFB 019-21) showing bid ranges from $164,208 to $290,960. CCPS intends to make one award but reserves the right to make multiple awards or no award at its discretion.