IDVA FY23 Annual Field Services Training

The state of Illinois, through the Illinois Department of Veterans Affairs (IDVA), is seeking conference room and lodging services for their Annual Field Services Training event to be held from May 22-25, 2023. IDVA has issued a Request for Quote (RFQ) for a qualified vendor to provide the requested services, which include conference room space, lodging accommodations, catering, and audiovisual equipment for an expected 120 attendees. The selected vendor must meet detailed specifications outlined in the RFQ, such as room setup requirements, catering menus, and audiovisual needs for each day of the event. Vendors must submit their quotes through the state's BidBuy procurement platform by the due date of March 21, 2023, and the contract will be awarded to the lowest priced, responsive and responsible bidder.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. The state reserves the right to reject all offers and to cancel the event up to 72 hours in advance. No incumbent vendors or current contractors are identified, and the RFQ does not provide any information on the award value or budget range for this procurement.