IDOC VIE emergency extension temporary boiler 1234 - SJR

This is an emergency contract extension issued by the Illinois Department of Corrections (IDOC) for the Vienna Correctional Center in Jefferson County, Illinois. The original emergency contract was to rent a 600 HP boiler to temporarily replace the facility's current boiler that was in need of replacement and inspection. The initial emergency term ran from February 26, 2024 to May 26, 2024. This extension will run from May 27, 2024 to December 30, 2024 to allow time for the replacement of the permanent boiler by the Capital Development Board. The total estimated cost of the extension is $298,093.50. The emergency procurement was necessary due to the critical need for continued operation of the boiler system at the Vienna Correctional Center, which provides essential services like hot water, cooling/heating, and meal preparation. A competitive procurement process could not be used to meet this emergency need.

There is no Businesses Enterprise Program (BEP) participation on this contract, as the agency was only able to identify one vendor, Heartland Mechanical, in the local area that could provide the required temporary boiler. This is an extension of an existing emergency contract and no additional formal solicitation process is required. The current vendor will continue providing the temporary boiler at the previously agreed-upon daily rate. Funding for this extension will come from the IDOC's existing operating budget, as this is considered an emergency requirement to maintain critical facility operations.