IDOC VIE Annual Maintenance on Cleaver Brooks High Pressure Gas Fired Boiler

The Illinois Department of Corrections is seeking bids for annual maintenance services on a Cleaver Brooks High Pressure Gas Fired Boiler (Model CBEX-2W-700-800-150ST, Serial Number T10011-1-1, Maximum Pressure 150 PSI) located at Vienna Correctional Center in Vienna, Illinois. This small purchase procurement requires a licensed Cleaver Brooks boiler technician to perform comprehensive annual maintenance including internal and external pressure vessel inspections, opening and cleaning of fireside and waterside components, gasket replacement, control line cleaning, burner inspection, and test firing, with submission of written reports documenting all work performed. All maintenance work must be completed during business hours between 8:00 AM and 4:00 PM, Monday through Friday, excluding holidays, and the contract will have an initial five-year term with a maximum total term not exceeding ten years. The bid submission deadline is April 14, 2026 at 10:00 AM through the BidBuy system, and the solicitation contact is Sarah Robertson at Vienna Correctional Center (6695 State Route 146 E, Vienna, IL 62995; 618-658-8371; Sarah.Robertson@Illinois.gov). No pre-bid conference or mandatory site visit is required for this procurement.

This procurement has been designated as a small business set-aside, restricting eligibility to small businesses as defined by the State of Illinois. Subcontracting is not permitted under this contract. The successful vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence ($2,000,000 annual aggregate), Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, with the State named as an additional insured. All pricing must be submitted on an F.O.B. Destination basis with transportation, handling, vendor travel time, and mileage included at no cost to the State, and the contract is subject to prevailing wage requirements as determined by the Illinois Department of Labor. Vendors must comply with all 34 certification requirements contained in the Standard Illinois Certifications form (V.26.2), which covers legal standing, ethical conduct, employment practices, regulatory compliance, and other mandatory standards. The specific budget or award value has not been disclosed and will be determined by the State prior to contract execution.