IDOC-van-FY25-dietary ovens-KAC

The Illinois Department of Corrections (IDOC) is seeking to procure replacement dietary ovens for the Vandalia Correctional Center located in Fulton County. Specifically, the procurement involves purchasing two primary kitchen equipment items: a natural gas double deck full-size gas convection oven and a natural gas 4 burner 60" range with a 36" griddle and two standard ovens. The solicitation (Contract No. 25-426DOC-VANDA-B-46760) requires vendors to submit sealed bids by March 17, 2025, at 1:00 p.m. CST, with delivery requested within 30 days after contract execution. While specific brand models like Vulcan and Cooking Performance Group are referenced, the state will accept "or equal" submissions, with bidders bearing the responsibility of proving equivalent quality. The contract term begins upon final signature and concludes on June 30, 2025, representing a one-time purchase approach funded through state appropriations for fiscal year 2025.

The procurement appears open to all qualified vendors without explicit set-aside designations for disadvantaged enterprises. The total contract value is under $50,000, utilizing state account code 001-42601-1500-0100. Vendors must comply with state standard terms and conditions, including maintaining $1,000,000 in general commercial liability insurance and adhering to record retention requirements of three years. Delivery is restricted to Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding state holidays, and must be made to the facility's warehouse receiving dock. Pricing must be F.O.B. destination with all transportation and handling costs included, and prices must be net after trade or quantity discounts. The state reserves the right to award the bid partially or in full, providing flexibility in the procurement process. Potential bidders should carefully review the attached Standard Terms and Conditions document to understand the comprehensive contractual guidelines and expectations.