IDOC TAY Supply and Return Cleaning

The Illinois Department of Corrections (IDOC), specifically the Taylorville Correctional Center located in Clinton County, is seeking a contractor to perform comprehensive supply and return air duct cleaning services across eight facility buildings. The project involves cleaning approximately 4,006 linear feet of ductwork, including specific areas such as the Administration building (560 feet), Health Care building (540 feet), Commissary building (272 feet), Dietary building (648 feet), Educational building (816 feet), Visiting Room/Operations building (740 feet), Maintenance/Vehicles building (280 feet), and Firing Range building (150 feet). A non-mandatory pre-bid conference is scheduled for January 9, 2025, at 10:00 AM, with final bids due by January 15, 2025, at 11:00 AM. The selected vendor must provide all necessary transportation, equipment, permits, and insurance, including $1 million in general liability and auto liability coverage. Work must be performed between 7:00 AM and 4:00 PM Monday through Friday, excluding holidays, with potential flexibility based on facility management approval. The initial contract term extends through June 30, 2025, with prevailing wage requirements in effect.

The procurement opportunity does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Subcontractors are expressly prohibited, meaning the winning bidder must directly perform all contracted work. While the exact budget range is not definitively stated, the contract indicates that pricing will be estimated rather than firm fixed price, with the total maximum amount to be determined prior to contract execution. The Standard Terms and Conditions document provided indicates that minority contractors awarded contracts over $1,000 must pay a $15 fee, and vendors must comply with state and federal regulations regarding invoicing, tax requirements, and insurance provisions. Vendors must also be prepared to submit detailed documentation, with a critical deadline of July 31 for all fiscal year-end invoices related to the June 30 fiscal period. The comprehensive terms suggest a rigorous procurement process with multiple compliance requirements for potential contractors.