IDOC Stateville / NRC Forklift and Pallet Jack Service Contract

The Illinois Department of Corrections, specifically the Stateville Correctional Center and Northern Reception and Classification Center (NRC), is soliciting bids for a two-year service contract to repair and maintain forklift and pallet jack equipment. The procurement requires a vendor to provide comprehensive maintenance services for various material handling equipment, including Dayton, Big Joe, Yale, Landoll, Ekko, and Noblelift models, as well as standard manual pallet jacks. Required services encompass maintenance of hydraulic systems, engines, fluids, batteries, bodies, propane lines, steering, tires, wheels, forks, braking systems, lights, and safety features. The vendor must respond to routine maintenance and repair requests within forty-eight hours of notification and complete all work during normal business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays). Bids are due no later than November 12, 2025 at 12:00 p.m., and can be submitted via BidBuy or email to Sinead Robinson. The contract term is two years, with a maximum total term not exceeding ten years including potential renewal options.

There are no specific set-asides identified for small, minority-owned, women-owned, or veteran-owned businesses for this contract. The contract will be funded through the General Revenue Fund, with an estimated budget based on submitted pricing. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence ($2,000,000 annual aggregate), auto liability insurance of $1,000,000 per occurrence, and worker's compensation insurance as required by law. All vendor employees must pass security background checks and comply with correctional center security protocols, including entering and exiting through designated gates and wearing temporary identification. Subcontractors with annual values exceeding $100,000 are permitted with prior written approval and must complete Illinois Standard Certifications. Pricing must be submitted with itemized invoices showing dates of service, hours worked, and type of service or parts rendered, with all prices for parts and equipment to be Free on Board (F.O.B.) Destination, including transportation and handling at the vendor's expense.