IDOC Stateville - Forklifts and Pallet Jacks Service Contract

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to provide comprehensive service and maintenance for material handling equipment at the Stateville Correctional Center in Crest Hill, Will County. The Request for Quote (RFQ) B-43637 specifically targets a service contract for routine scheduled inspections, maintenance, and repairs of electric pallet jacks and forklifts. Vendors must perform comprehensive maintenance services including hydraulic system repairs, fluid checks, battery maintenance, safety inspections, and equipment testing. The contract has an initial one-year term, with bids due by July 8, 2024, at 11:00 AM. Services must be conducted during normal working hours (Monday through Friday, 7:00 AM to 5:00 PM), with potential for scheduled overtime work. Vendor qualifications include passing background checks, adhering to correctional facility security protocols, and complying with all state and facility regulations. Pricing will be determined through line items in the BidBuy system, with hourly rates expected to include prevailing wage rates, fringe benefits, and all associated operational costs.

This procurement is designated as a small business set-aside opportunity, which limits competition to qualifying small business vendors. Subcontractors are explicitly prohibited under this contract. Vendors must provide comprehensive insurance coverage, including general commercial liability ($1,000,000 per occurrence and $2,000,000 annual aggregate), auto liability, and worker's compensation insurance. The State will not reimburse travel or mileage expenses, and all invoices must be submitted directly to the Stateville Correctional Center Business Office. Vendors must complete and submit the Standard Illinois Certifications, which require attestation to various legal, ethical, and operational compliance standards. While specific budget ranges are not explicitly stated, vendors should be prepared to provide competitive pricing that accounts for all labor, equipment, and operational costs associated with maintaining material handling equipment in a correctional facility environment. Successful vendors will demonstrate technical expertise, reliability, and the ability to perform maintenance services with minimal disruption to the correctional center's operations.