IDOC Stateville CC/NRC - Forklift & Pallet Jack Service Contract

The Illinois Department of Corrections (IDOC) is soliciting a one-year service contract for forklift and pallet jack maintenance at the Stateville Correctional Center and Northern Reception & Classification Center (NRC) located in Crest Hill, Will County. The procurement seeks a qualified vendor to provide comprehensive repair and maintenance services for material handling equipment, including electric pallet jacks and forklifts. Required services encompass routine scheduled inspections, complete equipment maintenance, and repair of hydraulic systems, engines, batteries, body components, and safety mechanisms. All service work will require pre-approval, and the vendor must provide detailed repair records for each service call. The bid is due on March 11, 2025, at 11:00 a.m., with a bid firm time of 120 days, and prospective vendors must submit their proposals through the BidBuy system. Evaluation criteria will likely include technical capability, service responsiveness, pricing, and adherence to the extensive security and operational guidelines specific to working within a correctional environment.

This contract is designated as a small business set-aside opportunity, potentially limiting participation to qualifying small business enterprises. Vendors must meet stringent requirements, including providing $1,000,000 in general commercial liability insurance and $1,000,000 in auto liability insurance. All personnel must undergo background checks and comply with strict correctional facility security protocols. Subcontracting is prohibited, and vendors must adhere to prevailing wage laws. While specific budget ranges are not explicitly stated, the contract will be funded through the General Revenue Fund, with total maximum payments to be determined prior to contract execution. The procurement emphasizes comprehensive service capabilities, with a focus on maintaining critical material handling equipment in a high-security correctional setting. Prospective bidders should be prepared to demonstrate extensive experience in equipment maintenance, security compliance, and working within specialized institutional environments.