IDOC Stateville CC/NRC - Forklift & Pallet Jack Service Contract

The Illinois Department of Corrections (IDOC) is seeking a one-year service contract for repair and maintenance of forklift and pallet jack equipment at the Stateville Correctional Center and Northern Reception & Classification Center (NRC) located in Crest Hill, Will County, Illinois. The procurement specifically requires a comprehensive maintenance service for manual and electric pallet jacks and forklifts, including models from manufacturers such as Dayton, Big Joe, Yale, Landoll, Ekko, and Noblelift. Vendor responsibilities include routine scheduled inspections, maintenance, repairs, and emergency services for material handling equipment. The bid submission deadline is March 4, 2025, at 12:00 p.m., with vendors required to keep their bids firm for 120 days from the opening date. Services must be performed during standard working hours (Monday-Friday, 7:00 a.m. to 4:00 p.m.), with a mandatory 48-hour response time for routine maintenance and repairs. Contractors must provide FOB destination pricing that includes all transportation and handling costs.

The contract does not specify specific set-aside designations for disadvantaged enterprises, but vendors must comply with standard Illinois state certifications covering financial, ethical, and operational requirements. Contractors are required to maintain $1,000,000 per occurrence in general liability insurance, $1,000,000 in auto liability coverage, and appropriate workers' compensation insurance. Subcontractors are expressly prohibited under this contract, and funding will be drawn from the General Revenue Fund. While a specific contract value is not explicitly stated, the document suggests the pricing will be estimated and a maximum amount will be determined prior to contract execution. The contract term is one year from the date of execution, with no mentioned renewal options. Potential bidders must carefully review the Standard Illinois Certifications and Standard Terms and Conditions documents, which outline comprehensive compliance requirements for state contracts, including provisions related to tax obligations, environmental regulations, and ethical conduct.