IDOC - Sewage Treatment Plant Upgrades

The Illinois Department of Corrections issued a Request for Quote (RFQ) for sewage treatment plant upgrades at the Centralia Correctional Center, located at 9330 Shattuc Road in Madison County, Illinois. This procurement seeks a qualified and licensed vendor to remove and replace operating equipment at the facility's sewage treatment plant, including hydromatic pumps, contactors/starters, relays, toggle switches, and floats. The vendor must provide all labor, tools, parts, and materials for the removal and installation of Line Items #1-#3, while facility staff will handle installation of Line Items #4-#6; the vendor is responsible for removal and disposal of all old equipment and parts. All equipment and parts must be guaranteed defect-free for one year, with defective items replaced at no cost to the State. A mandatory pre-bid conference and site visit is scheduled for December 11, 2025, at 10:00 a.m., with bidder registration required by email to Kim Litteken at Kimberly.Litteken@illinois.gov by December 10, 2025, at 1:00 p.m. Bids must be submitted no later than December 19, 2025, at 10:00 a.m. via BidBuy or email. The contract term is a one-time engagement commencing upon final execution through June 30, 2026, with all work to begin within 14 days of execution and be completed by the deadline. Work hours are limited to 7:30 a.m. through 3:00 p.m., Monday through Friday, excluding holidays.

A small business set-aside applies to this solicitation, restricting competition to qualified small business enterprises. Vendors must possess all necessary certifications and licenses and are required to undergo security background checks for all on-site employees. Prevailing wage requirements apply, with vendors required to certify compliance with the Illinois Prevailing Wage Act (820 ILCS 130). Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. All vendor responses must include an Illinois Procurement Gateway (IPG) vendor disclosure form certifying registration with the State of Illinois and confirming that bidders are not barred from state contracting. Pricing is firm on an F.O.B. Destination basis, with all costs including labor, tools, delivery fees, removal and disposal, call-backs, and travel included in the vendor's quote. The contract is contingent upon appropriation of funds by the Illinois General Assembly, and the maximum contract amount will be entered by the State prior to execution.