IDOC - Portable Toilet Rental & Service

The Illinois Department of Corrections is soliciting bids through Centralia Correctional Center for the rental and service of four portable toilets designated for use by individuals in custody during leisure time and yard activities. This is a small purchase procurement structured as a three-year firm fixed-price contract commencing July 1, 2026, and ending June 30, 2029, with all four units required to be on-site and operational by the contract start date. The portable toilets must meet specific security requirements including no front door, a minimum 25-gallon capacity, no casters, and no removable metal parts. Service deliverables include biweekly emptying on Tuesdays between 8:00 a.m. and 2:00 p.m. CST, cleaning, deodorizing, and supply replenishment with toilet paper and soap. Vendors must be appropriately licensed and certified, provide employee names and Social Security numbers for security background checks within five working days of contract execution, and comply with all institutional security rules and protocols. Required qualifications include maintaining general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Bids must be submitted by April 2, 2026, at 11:00 a.m. via BidBuy or email to Kim Litteken at Kimberly.Litteken@illinois.gov, with bid prices remaining firm for 120 days from opening, and the contract will be awarded to the responsive and responsible vendor submitting the lowest price based on evaluation criteria emphasizing cost-effectiveness and vendor responsibility.

This procurement includes a small business set-aside designation, restricting eligibility to small business vendors. Subcontracting is prohibited without prior written approval from the State. No incumbent vendor information or existing infrastructure requirements have been identified in the solicitation documents. Under the F.O.B. Destination terms, the selected vendor assumes all responsibility for transportation, handling, and related expenses. Monthly invoices must be submitted to the Centralia Correctional Center Business Office and itemized to show dates, locations, and types of service rendered, with payment made in accordance with the State Prompt Payment Act. The State reserves the right to terminate the contract for convenience with 30 days' written notice or for cause immediately upon notice if performance is unsatisfactory or if vendor actions jeopardize health, safety, or property. No specific budget range or award value has been disclosed in the solicitation materials, and the contract is contingent upon appropriation of funds by the Illinois General Assembly.