IDOC MEN Sweatpants and shirts CLS

The State of Illinois, specifically the Menard Correctional Center located in St. Clair County, is seeking a vendor to supply sweatpants and sweatshirts for institutional use through a competitive bidding process. The procurement requires the successful bidder to provide black sweatpants and sweatshirts in various sizes ranging from Small to 4XL, constructed from a 7.5-ounce black tubular knit fleece with a 50/50 cotton/polyester blend. Vendors must submit a sample of the proposed items within three days of bid award for color and material verification, with complete delivery required within 14 days of contract execution. The bid is due by 1:30 pm CST on December 13, 2024, with final delivery expected by June 30, 2025. Quantities range from 12 to 20 cartons per size, with specific packing requirements: sweatpants packed 36 per case for S-XL sizes and 20 per case for 2XL-3XL, while sweatshirts are packed 30 per case for S-L and 20 per case for XL-4XL.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Delivery is stipulated as F.O.B. destination, with all transportation and handling costs included in the pricing. Vendors must submit bids electronically through BidBuy or email, and a fully executed Basic Ordering Agreement (BOA) must be in place before product shipment. While a specific budget range is not explicitly stated, the contract is classified as a Basic Ordering Agreement under $50,000. Vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions, which include requirements for insurance coverage (including $1,000,000 per occurrence for General Commercial Liability and Auto Liability) and potential additional administrative obligations. Deliveries will be accepted Monday through Friday between 7:30 a.m. and 1:30 p.m., excluding state holidays, at the facility's warehouse receiving dock.